Development and Project Management

Agriculture

CARE Ethiopia
CARE started working in Ethiopia in 1984 in response to severe drought and famine that devastated the population and claimed the lives of nearly one million people. Since then, the organization&rsquo;s activities have expanded to address the root causes of poverty and vulnerability.
In 2008, CARE Ethiopia&rsquo;s office moved from a project-based approach to a more focused and strategic program-based approach. Over the eight years since that transition, CARE Ethiopia has implemented a series of programs with successful outcomes, while simultaneously impacting the policies and practices of government, serving as a thought leader amongst NGOs, and bringing transformative change to rural communities. These broader and deeper impacts go beyond the direct impacts of its programs and are a result of CARE Ethiopia&rsquo;s overall country strategy, which enables CARE to design for scale.
CARE Ethiopia works in various sectors but has particularly targeted the following:
&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Food Security and Resilience
&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; WASH&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
&middot;&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Nutrition
&nbsp;
&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Sexual and Reproductive Health and
&nbsp;
&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Emergency Response as cross-cutting (focusing on the above sectors).

CARE Ethiopia

I.&nbsp;&nbsp;&nbsp;&nbsp;Job Summary&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The purpose of the Commodity and Agricultural Supplies Supervisor’s position is to monitor/inspect the warehouses, distribution centers and provide managerial and supportive supervision to the storekeepers and food distributers. S/he ensures that the food allocations (receipt and distribution) are managed in line with CARE and Donor agreed procedures and policies. S/he also monitors that the allocations received are as per agreements and monitors stock levels in accordance with agreed plans. &nbsp; &nbsp;II.&nbsp;&nbsp;&nbsp;&nbsp;ResponsibilitiesJob Responsibility #1 Staff Management ( 30% )•&nbsp;&nbsp;&nbsp;&nbsp;Supervise the activities of the food distributors and storekeepers based in the woredas FDPS and warehouses •&nbsp;&nbsp;&nbsp;&nbsp;Ensure staff APPAs include KPIs which are continuously monitored and measured against progress&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Ensure that APAAs (annual and semi- annual) are completed in a timely manner and submitted to HRJob Responsibility #2: &nbsp;Technical and Logistics Support (35%)•&nbsp;&nbsp;&nbsp;&nbsp;Supervise and coordinate daily activities of personnel engaged in the receipt, storage, and issuance of food, agricultural supplies and non-food items •&nbsp;&nbsp;&nbsp;&nbsp;Conduct distribution monitoring of Food for Work and humanitarian programs as required following CARE Ethiopia policies of procedures •&nbsp;&nbsp;&nbsp;&nbsp;Ensure that the commodity allocations received are per the authorized amount •&nbsp;&nbsp;&nbsp;&nbsp;Ensure that the commodity receipt, dispatch, handling and distribution are conducted as per the donor and CARE commodity management policies •&nbsp;&nbsp;&nbsp;&nbsp;Ensure that all storekeepers comply with the food, agricultural supplies and non-food inventory procedures •&nbsp;&nbsp;&nbsp;&nbsp;Supervise the distribution process to ensure it is handled as per the recommended distribution mechanism and track the distribution using the last mile mobile solution platform (LMMS) or other agreed software •&nbsp;&nbsp;&nbsp;&nbsp;Conduct scheduled and ad hoc warehouse visits •&nbsp;&nbsp;&nbsp;&nbsp;Analyze and determine minimum and maximum stock levels of food and non-food items considering the warehouse capacity at FDPs in consultation with the area administrator •&nbsp;&nbsp;&nbsp;&nbsp;Submit purchase requests and monitor progress to maintain adequate stock levels at all timesJob Responsibility #3: &nbsp;Planning, Monitoring and Reporting (30%)•&nbsp;&nbsp;&nbsp;&nbsp;Ensure that sufficient food stocks are dispatched to the warehouses / FDPs&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Maintain records of empty containers register and files •&nbsp;&nbsp;&nbsp;&nbsp;Reconcile commodity balance with the store records •&nbsp;&nbsp;&nbsp;&nbsp;Ensure that distribution/payments are carried out according to plan •&nbsp;&nbsp;&nbsp;&nbsp;Perform periodic physical inventories and provide reports to the commodity and logistics officer FO &nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Review weekly, monthly and quarterly commodity reports from store keepers and compile by woreda and report to the commodity logistics officer (CLO) FO •&nbsp;&nbsp;&nbsp;&nbsp;Review daily, weekly, monthly and quarterly distribution reports from distributers and compile by woreda and report to the (CLO) FOJob Responsibility #4: &nbsp;Other ( 5%)•&nbsp;&nbsp;&nbsp;&nbsp;Perform other duties as assignedIII GENDER EQUALITY•&nbsp;&nbsp;&nbsp;&nbsp;Understanding and demonstrated commitment to the importance of gender, youth, and social inclusion issues. •&nbsp;&nbsp;&nbsp;&nbsp;Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programmingSalary - 746$

COMMODITY AND AGRICULTUR SUPPLY SUPERVISOUR

I.&nbsp;&nbsp;&nbsp;&nbsp;Job SummaryThe position is responsible for monitoring and reviewing the overall commodity (food, agricultural supplies and non-food items) movement of the field office using the agreed tracking system. This includes the receipt of commodities at main warehouses, dispatch to FDPs, receipt at FDPs, transportation, losses, and distribution in the field office operational woredas. &nbsp;S/he is responsible for reconciliation of the monthly physical counts against the book balance of each warehouse and maintaining stock card and transaction files and supporting documents. S/he will also work with FAIR Specialist (HO) to ensure the utilization of the Last Mile Mobile System (LMMS), the commodity tracking system (CTS) and other agreed electronic tracking systems. &nbsp;The position is also responsible for coordinating proper recording, commodity reporting and to ensure that the field office commodity control system is in line with CARE’s Resource Food Manual and donor minimum standards. S/he will also train and support the field office storekeepers and distributors on commodity documentation and reporting related issues.II.&nbsp;&nbsp;&nbsp;&nbsp;ResponsibilitiesJob Responsibility #1 Commodity Accounting, Monitoring, and controlling (35%) &nbsp; &nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;•&nbsp;&nbsp;&nbsp;&nbsp;Review field Office commodity movement including deliveries, transportation, and distribution at all warehouses and FDPs of the field office •&nbsp;&nbsp;&nbsp;&nbsp;Verify the amount received, distributed and losses through proper documentation and provide regular reports to the team leads&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Maintain food receipt records from Donors, other organizations and transferred commodities from main warehouse to FDPs at field office level •&nbsp;&nbsp;&nbsp;&nbsp;Document the distribution of food commodities at each warehouse and FDP ensuring information about distribution against approved beneficiary numbers at woreda and kebele levels •&nbsp;&nbsp;&nbsp;&nbsp;Support efforts to ensure that the commodity control system is in line with CARE’s Food Resource Manual and donor regulations •&nbsp;&nbsp;&nbsp;&nbsp;Follow up with the dispatching warehouses on the progress of receiving and dispatching status •&nbsp;&nbsp;&nbsp;&nbsp;Update all commodity balances at field office level for regular and extended woredas along with emergency commodities and seeds and report to the DFSA PM and FAIR Specialist (HO) &nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Analyze inventory reports and provide feedback to the DFSA PM and FAIR Specialist (HO) &nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Oversee the quality preparation of the master beneficiary list (MBL) that is produced from the last mile mobile system (LMMS) and payment and attendance software system (PASS) through technical support to woreda and CARE staff&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Ensure the reconciliation of the MBL with payment sheet and other documentation before resource authorization&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Manage field office food inventory reporting to ensure that all transactions are accounted for through receipts, distribution, loss/damage claims, corrections of entries and through other recommended actions •&nbsp;&nbsp;&nbsp;&nbsp;Collaborate with team leads to facilitate the implementation of audit report action items pertaining to commodity reporting and documentation by food aid monitors&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Supervise and check the warehouse commodity documentation and provide feedback •&nbsp;&nbsp;&nbsp;&nbsp;Update commodity systems and inform team leads, project manager(s), commodity officer/supervisors, storekeepers of additions, deletions or other changesJob Responsibility #2: &nbsp;Reporting and Documentation (40 %)•&nbsp;&nbsp;&nbsp;&nbsp;Develop and regularly update commodity related information in the database as per the specific requirements of donors, auditors and CARE •&nbsp;&nbsp;&nbsp;&nbsp;Maintain commodity files and ensure the integrity of these files in the field office •&nbsp;&nbsp;&nbsp;&nbsp;Collect source documents and prepare weekly, monthly and quarterly FO commodity status reports, recipient status reports and loss status reports to be submitted to HO as per the agreed formats and schedule&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Strengthening commodity reporting systems in consultation with the head office FAIR Specialist, CLM Officer and PMs •&nbsp;&nbsp;&nbsp;&nbsp;Ensure the efficacy of the reporting system •&nbsp;&nbsp;&nbsp;&nbsp;Collaborate with the commodity data clerk(s) and the commodity, agricultural inputs and supplies supervisor based at woreda to ensure consistency between project data and the PASS printed data from government software •&nbsp;&nbsp;&nbsp;&nbsp;Conduct monitoring visits to warehouses to check the quality of reporting and documentation at FDPs &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Job Responsibility #3: &nbsp;Support/Technical Assistance to FOs (20%)•&nbsp;&nbsp;&nbsp;&nbsp;Provide the necessary backstop support to storekeepers and food distributers to ensure that the projects prepare detailed commodity distribution plans and submit period accomplishment reports in a timely manner •&nbsp;&nbsp;&nbsp;&nbsp;Provide ongoing feedback to team lead, commodity officers and supervisors on FDP documentation and preparation of CSR, RSR and LSR •&nbsp;&nbsp;&nbsp;&nbsp;Assist the storekeepers in preparation of the annual commodity movement summary report and consolidation of monthly and quarterly reports &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Assess the gaps related to commodity management issues and report to the team lead for timely action •&nbsp;&nbsp;&nbsp;&nbsp;Proactively support the project team and take part in addressing the sexual harassment policy and the gender and diversity policy •&nbsp;&nbsp;&nbsp;&nbsp;Support the field team to ensure services provided are inclusive and not discriminatory towards women, young children or people with disabilities •&nbsp;&nbsp;&nbsp;&nbsp;Ensure that services are not exchanged for benefits from community members, particularly women and girls &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;Job Responsibility #4: &nbsp;Other (5%)•&nbsp;&nbsp;&nbsp;&nbsp;Perform other duties as assigned&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; III GENDER EQUALITY•&nbsp;&nbsp;&nbsp;&nbsp;Understanding and demonstrated commitment to the importance of gender, youth, and social inclusion issues. •&nbsp;&nbsp;&nbsp;&nbsp;Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programmingSalary - 746$

Food Assistance and Reporting Officer

I.&nbsp;&nbsp;&nbsp;&nbsp;Job SummaryThe Humanitarian Team Leader will provide management and technical oversight to a specific project within CARE’s humanitarian portfolio. S/he will be responsible for the effective and efficient implementation of project activities and achievement of expected results. S/he will provide management and technical support to project staff, monitor progress against plans and report against agreed schedules. The post holder will ensure the project receives technical and operational support to ensure quality programming and intended impact. S/he will document learning and ensure it is fed into wider organizational planning and strategic direction. &nbsp;The JEOP project team leader also establishes and maintains effective working relationships with non-government partners working in the Woreda. &nbsp;II.&nbsp;&nbsp;&nbsp;&nbsp;Responsibilities &nbsp;Job Responsibility #1: Staff Management (20%)•&nbsp;&nbsp;&nbsp;&nbsp;Support project staffs to effectively undertake their roles and responsibilities •&nbsp;&nbsp;&nbsp;&nbsp;Complete all CARE performance management activities including performance planning, monitoring, and semi- annual and annual performance appraisals for direct reports&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Collaborate with HRM and Human Resources (HR) to take appropriate personnel actions to address problems •&nbsp;&nbsp;&nbsp;&nbsp;Identify staff capacity requirements and follow up plans to ensure appropriate support is provided&nbsp;Job Responsibility #2: &nbsp;Program Quality Assurance (20%) •&nbsp;&nbsp;&nbsp;&nbsp;Ensure that the project employs appropriate programmatic approaches based on project EPMTs, M&amp;E frameworks and CARE’s programing principles and relevant &nbsp;guidelines •&nbsp;&nbsp;&nbsp;&nbsp;Identify technical assitance requirements and work with the humanitarian program managers and officers/supervisors ot ensure the project receives the specific techncial support it requires&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Utilize appropriate management and technichal tools in order to achieve intended impact of JEOP project •&nbsp;&nbsp;&nbsp;&nbsp;Collaborate with the HRM and officers to ensure timely and effective monitoring and evaluation of project activities and the availability of accurate and reliable project information •&nbsp;&nbsp;&nbsp;&nbsp;Promote synergy with other CARE Ethiopia long-term development interventions being implemented in the same FO •&nbsp;&nbsp;&nbsp;&nbsp;Collaborate and support with the commodity team as required&nbsp; &nbsp;&nbsp;&nbsp;&nbsp; Job Responsibility #3: &nbsp;Program Implementation, Compliance and Technical Support (30%)•&nbsp;&nbsp;&nbsp;&nbsp;Ensure the implementation of planned project activities per the proposal and in accordance with donor and CARE rules and regulations through monthly reviews of both financial and activity reports against work plans.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Develop a detailed implementaiton plan (DIP) in accordance with the &nbsp;project proposal. •&nbsp;&nbsp;&nbsp;&nbsp;Follow and technical support for proper implementation of vulnerablity based targeting. •&nbsp;&nbsp;&nbsp;&nbsp;Follow and technical support for proper implementation of safeguarding and protection activities.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Conduct monthly field trips, and undertake periodic reviews to follow up on the status of project implementation against DIP&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Support project staff in the timely identification of implementation challenges and their resolutions with appropriate strategies. •&nbsp;&nbsp;&nbsp;&nbsp;Collaborate with the Field Office Operations departments (procurement, human resources, finance, and administration) to facilitate efficient and quality support to the project as well as the timely resolution of challenges and identify when additional or specific support is required from HO&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Collaborate with tehcncial and operational teams to ensure that organizational core values, policies, procedures and program approaches are understood and adhered to by staff in implementing project activities •&nbsp;&nbsp;&nbsp;&nbsp;As appropriate, coordinate with the commodity manager to facilitate the timely and appropriate distribution of commodities per donor regulations e.g. ensuring the development and use of commodity distribution plans •&nbsp;&nbsp;&nbsp;&nbsp;Support staff in efforts to fully involve the key stakeholders, especially community members and government partners in the entire project cycle •&nbsp;&nbsp;&nbsp;&nbsp;Maintain ongoing communication with cooperating agencies and implementing partners on project progress, fund utilization and challenges •&nbsp;&nbsp;&nbsp;&nbsp;Support the implementation of audit recommendations related to humanitarian projects •&nbsp;&nbsp;&nbsp;&nbsp;Ensure project compliance with all CARE policies and procedures (including all CI members and CARE Ethiopia) and donor rules and regulations •&nbsp;&nbsp;&nbsp;&nbsp;Collaborate with the Humanitarian Unit Finance Manager and other finance staff based in the FO to ensure compliance by all cooperating agencies to sub-grant agreements with CARE Ethiopia •&nbsp;&nbsp;&nbsp;&nbsp;Supervises commodity supervisor who line manages store keepers and distributors thus gives technical backup and coachesJob Responsibility #4: &nbsp;Financial Management (10%)•&nbsp;&nbsp;&nbsp;&nbsp;Assist HRM to facilitate appropriate budget management and utilization in compliance with donor and CARE rules and regulations. •&nbsp;&nbsp;&nbsp;&nbsp;Support staff in the management and utilization of budgets per the proposal and in accordance with donor and CARE rules and regulations. •&nbsp;&nbsp;&nbsp;&nbsp;Assist HRM in monthly monitoring of burn rates and identification of appropriate corrective action to address low/high burn rates.&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Assist HRM in the preparation of new project budgets preparation.Job Responsibility No. 5: Reflective Practice and Learning (10%)•&nbsp;&nbsp;&nbsp;&nbsp;In collaboration with the humanitarian LDM Manger, officers/supervisors and HRM, facilitate reflective practice and learning &nbsp;to improve project performance&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Support staff in identifying, documenting, replicating, and disseminating best practices and/or lessons learnt&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Promote peer review processes with other CARE Ethiopia development projects •&nbsp;&nbsp;&nbsp;&nbsp;Collaborate with the LDM Manager and HPMs to assess current project challenges and ensure that lessons learned are documented and fed into forward design and planning processes &nbsp;&nbsp; •&nbsp;&nbsp;&nbsp;&nbsp;Ensure that reports are prepared and submitted to concerned parties, donors, counterparts and CARE members on time and meet quality standards&nbsp; &nbsp;&nbsp;&nbsp;&nbsp; Job Responsibility #6: &nbsp;Reporting and Documentation (10%)•&nbsp;&nbsp;&nbsp;&nbsp;Ensure the preparation of project reports and documents per donor and/or CARE reporting schedules and formats •&nbsp;&nbsp;&nbsp;&nbsp;Facilitate the timely and quality submission of field reports to Head OfficeJob Responsibility #7: Other•&nbsp;&nbsp;&nbsp;&nbsp;Perform other duties as assignedIII GENDER EQUALITY•&nbsp;&nbsp;&nbsp;&nbsp;Understanding and demonstrated commitment to the importance of gender, youth, and social inclusion issues. •&nbsp;&nbsp;&nbsp;&nbsp;Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programmingSalary - 1044$

Humanitarian Team Leader - JEOP

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