Accounting and Finance

Business and Administration

Human Resource and Recruitment

The humanitarian aid organization Ärzte der Welt e. V. is the German division of the international network Médecins du Monde/Doctors of the World (MDM). The 17 members of the network implement domestic and international health care projects, currently almost 417 projects in 74 countries around the world. MDM provides emergency medical aid in disaster and crisis situations, supports access to health care and, if possible, assists with reconstruction measures as well as long-term development co-operations in neglected regions around the world. MDM ensures that its health services are provided equally to the most vulnerable citizens, internally displaced people and host communities, regardless of their ethnic, social, religious or political background. MDM has been working in Ethiopia since 1986, implementing different types of health projects from long-term interventions to emergency response. MDM Germany became operational in the country independently in 2021, pursuing two programmatic approaches: firstly, support for local partner in development-oriented projects and secondly, implementing larger scale emergency humanitarian intervention in Somali Region for the drought and conflict affected communities.

Arzte Der Welt

Essential duties and responsibilities: -<ul><li>The finance and admin assistant in close collaboration with the senior finance officer will assist in managing the Ethiopia program regarding finance and administrative issues. He/she will be a team player, commercially focused, possess energy and enthusiasm to motivate and engage others, and should have a high level of integrity and accountability skills.</li></ul>Hierarchical &amp; Functional links: -<ul><li>The Finance and Admin Assistant will be based in Degahmadow woreda of Jarar zone, Somali region. She/he will be under the direct supervision of the Project Manager based in Degahmadow and will report to the Project Manager.</li></ul>Reporting: -<ul><li>Report to the line manager for daily and weekly finance and admin activities progress.</li><li>Compile monthly finance and admin activity reports and submit them to the Project manager and Senior Finance Officer.</li><li>Priority tasks and responsibilities:-</li></ul>Finance details activities: -&nbsp;<ul><li>Payment of expenses related to the daily operation of the MDM program through cash, cheque, and/or bank transfer.</li><li>Managing staff working advances</li><li>Ensure prompt payments to vendors, taxes, pension, and staff salaries Ethiopia Program - HR Department</li><li>Ensure correct and timely updates of expenses on WINPACCS.</li><li>Prepare the bank and cash reconciliations on a weekly and monthly basis.</li><li>Monitor and replenish cash flow into the program cashbooks.</li><li>Ensure compliance with MDM cash and financial management procedures and donor regulations. Ensure compliance with supporting documents for payments.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>Ensure reliable and traceable archiving of financial documents.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>Any other duties that may be deemed appropriate for this role.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>Ensures a correct annotation and classification of all receipts and invoices ... according to the financial rules.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>Check the documentation and authorization to withdraw money from the cash box (following the authorization and approval procedure of the mission).&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>Make daily cash count for balance checking purposes and investigate the possible differences and their causes.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>&nbsp;Perform monthly reconciliations with the supervision of the Supervisor.&nbsp;&nbsp;&nbsp;</li><li>&nbsp;Make sure that all legal financial requirements are respected in the payments (deduction of income tax, withholding tax, VAT, TIN numbers…&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>&nbsp;Preparation of the financial documents for timely monthly sending to the Finance Officer</li></ul>Administration details activities: -<ul><li>Provide administrative and operational support to the Degahmadow office such as ordering office supplies like Kitching material and staff office refreshment Items.</li><li>Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.</li><li>Perform orientations and update records of new staff.</li><li>Assist with performance management procedures.</li><li>Schedule meetings, interviews, HR events and maintain agendas.</li><li>Preparation and organizing of the staff-related document.</li><li>Keep up to date with the latest HR trends and best practices.</li><li>Write and distribute emails, correspondence memos, letters, faxes, and forms.</li></ul>&nbsp;

Finance and Administrative Assistant

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