Supply Administration (25%)
• Ensure the materials delivered at the warehouse are the right quality and quantity and in line with our contracts and purchase orders before signing the delivery note and issuing the GRV.
Dispatching the Inventories and Fixed Assets to Different Projects (25%)
• Ensure the request for supplies are authorized by the budget holder or the right delegate before issuing the waybill, dispatch note and stock issue voucher
Fixed Asset Management (20%)
• Keep the asset register database regularly updated based on the information we from the GRV and the custodian
Updating of the Stock Transaction (10%)
• Update regularly the stock transaction on the bin card and the stock ledger
Assistance in Periodic Reporting (10%)
• Provide assistance in periodic reporting on stock transaction and asset transfer and movement
Filing and Documentation (10%)
• Keep document files of inbound and outbound logistics for reference and reporting
Leadership and BUSINESS management COMPETENCIES
LEADERSHIP COMPETENCIES
• Set high standards for self and others' behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
• Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
• Create a positive team spirit, helping the coordinators work well together, to reflect and continuously improve the efficiency and quality of what the team does.
• Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
• Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
BUSINESS MANAGEMENT COMPETENCIES
• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
• Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
• Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
Qualifications/Experience Essential:
• Education at BA Degree level or equivalent vocational study in fields such as Logistics, Supply Chain Management, Business Administration, Management, Economics and any other related field
• 4 (four) years of relevant work experience in INGOs, involving in the supply management of both emergency and development programs.
Qualifications/Experience Desirable:
• Demonstrable experience in the supply management of both emergency and development programs
Languages Required:
• Fluency in English language is essential
Knowledge of local languages is a desirable