The Finance & Administration Officer will be responsible for all financial and administrative matters of the company and will report to and work closely with, the company management team. Besides, the Finance & Administration Officer will partner with the General Manager, to develop and strengthen strategies relating to finance across the organization. The Finance & Administration Officer shall at all time act in accordance with company law and current country policies. The responsibilities of the Finance & Administration Officer will include
Finance Management
Overall responsibility for all aspects of financial management and control.
Effective financial reporting for the company, in a timely, accurate, relevant manner.
Maintaining accounts general ledgers and processing monthly payroll.
Management of cash flow and preparation of monthly cash flow projections.
Preparation of quarterly management accounts for the management, statements analysis
Preparation of annual accounts to trial balance stage, and liaising with external auditor.
Preparation of annual budgets for submission to General Manager Office.
Management of Accounts Payable & Accounts Receivable as per the requirements.
Maintaining Fixed Asset registration and liaising with banks for all finance matters.
Management of the organization’s insurance policy.
General office administration, staff development, implementation of relevant financial policies and procedures, in consultation with the General Manager,
Treasurer and the Audit
Ensuring confidentiality and professional integrity is upheld at all times.
Being flexible, adaptable and available to take on other tasks or duties as requested by the General Manager.
Creating employee files, arranging their documents as per the requirements
Identifying manpower’s gap, preparing job descriptions and posting vacancy
Answering employee questions with discussing concerned organs
Processing incoming mail from immediate supervisor/work team
Creating and distributing documents for concerned organs
Serving as a point of contact with benefit vendors/administrators
Maintaining employee data on computer system by updating and entering data
Setting appointments and arranging meetings for the company
Maintaining calendars of HR management team
Compiling reports and spreadsheets and preparing spreadsheets
Processing payroll, by ensuring vacation & sick time are tracked in the system
Facilitating resolutions to any payroll errors
Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment
Performing payroll and benefits audits and recommending any correction action
Completing termination paperwork and assisting with exist interviews
Qualities of Competent HR Assistants
Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
Must possess strong interpersonal skills
Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
Must be able to prioritize and plan work activities as to use time efficiently
Must be organized, accurate, thorough, and able to monitor work for quality
Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
Job Requirement
Qualifications
BA/MBA-Degree in Accounting and Finance or in Business Administration with 3 years direct related work experiences for BA and 2 years for Masters.
Special Skills Needed
Excellent analytical and problem-solving skills.
Excellent verbal and written communication skills.
Excellent organizational and IT skills.
High levels of professionalism, initiative, energy, creativity and flexibility.