Background and context
Coffee is the backbone of the Ethiopian economy, providing more than 30% of the country’s export earnings, totaling $840 million. However, coffee production in Ethiopia faces numerous challenges in an uncertain climatic future, a shifting social landscape and demography, and a volatile coffee market (especially those factors relating to coffee prices and farm profitability). For Ethiopia to continue to benefit from the coffee sector, further improvement in the quality of its exported coffee will be critical. Under the Regrow Yirga project, Technoserve aims to build the capacity of wet mills to improve their quality through administering quality experiments and providing in-season cupping feedback to wet mills.
objective of Scope of Work
1. To design and manage quality experiments meeting the project clients’ and industry learning needs and interests and providing an evidence base for the advice provided by the business team to clients.
2. To manage a cupping lab in the Dilla office to service wet mill and exporters with timely in-season cupping quality feedback and educate wet mills on the link between processing techniques and cup quality.
3. Facilitate samples to buyers and create producer profiles based on clients’ needs and facilitate the participation of clients in cupping sessions during international events such as SCA or AFCA.
Activities, Methods, and deliverables
Start and end date: 1 November 2021 to 31 March 2024
Geography: Gedeo Zone
The Scope of work encompasses 3 activities. The first activity relates to the first objective to quantify the impact of individual processing practices on cup profiles. The second activity relates to the second objective to run a cupping lab in Dilla which services wet mill owners and exporters can use to do joint cuppings as well as providing sample collection and cupping feedback services to the wet mill while they are processing in the season to evaluate day lots and provide education on how their practices are linked to cupping profile. The third activity is related to the third objective and encompasses marketing support for wet mill clients such as facilitating samples to buyers, creating producer profiles, and showcasing their coffees during international coffee events.
Deliverables and due dates
Activity | Key Deliverable | Date |
Objective 1 |
|
|
· Perform different processing practices experiments and evaluate the quality | A. Quality experiment results report | March 22 (annual) |
|
| |
· Sample collection from client wet mills and exporters · Sample cup feedback and training to wet mills and exporters | A. Cupping report based on cupped samples from all clients and provide feedback timely | Dec 21- Jan 22 Dec 22- Jan 23 (etc) |
B. Training report of clients trained in how processing practices influence the cup profile (experiment, cupping, and training reports can be combined into one report called the Season’s Quality report send out each March). | Dec 22 (annual) | |
Objective 3 |
|
|
· Facilitate sample shipment to buyers · Prepare producer/client profile for marketing purpose · Support on buyer visit |
| TBD |
| TBD | |
| TBD |
Project management
Overall project management will be undertaken by a representative of the company that wins the bid to take the work stated above. The company further hires a Quality Advisor to manage the day-to-day activities based at the project office. The office will take care of the Quality Advisor’s operational needs and expenses while she/he reports to the Project Manager who is also assigned by the company. The Quality Advisor will manage the cupping lab, the mini washing station where quality experiments are performed, data collection and database management as well as wet mill client relations. The project Manager will provide strategic oversight, analysis of experiment and cupping results, backstopping support and coaching to the advisor, and maintain coffee buyer relationships.
copyright and intellectual property right
The contracted firm expressly assigns to Technoserve any copyright arising from the works the contracted firm produces while executing this contract. The contracted firm may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Technoserve.
Payment
The contracted firm will get 2 scheduled payments per year. Payment will be based on the delivery of the objectives outlined in this SOW.
Evaluation Criteria
The applications will be evaluated by TNS on the basis of 60% technical and 40% financial with detailed parameters below. Below are the criteria and weight that will be used in assessing the proposals:
Criteria | Weight |
| 60% |
1.1 Experience in facilitating similar service to international institutions including non-profits | 30 |
1.2 Excellent technical capacities including: o internationally recognized cupping ability o experience with implementing coffee quality processing experiments o must have a working relationship with international specialty coffee buyers | 20 |
1.3 Methodology and the proposed work plan in responding to the Terms of Reference | 10 |
2 Financial Proposal | 40% |
Total | 100 |
Let Employers Find You
Upload/Update Your CVFeatured Jobs