Job specific roles and responsibilities
§ Prepares bank payment voucher for approved payments and effect the payment.
§ Ensure supplier/vendors are paid on time and legal receipt is received for all effected payments and attach to the payment documents.
§ Handle petty cash of the field office and maintain proper petty cash recording/register
§ Prepares petty cash payment voucher and effects approved cash payment up to petty cash limit of the program.
§ Follow up on staff work advance and travel advance to be settled timely.
§ Properly coding of all bank and petty cash transactions as per chart of account coding classification.
§ Collect cash with appropriate voucher and deposit cash collections intact to bank account.
§ Ensure safe custody of Filed office’s Petty Cash fund, uncollected cheque, new cheque pads & bid bonds, and other legal documents related to finance.
§ Prepare General Ledger and Cash Offline Spread sheet (GLACOSE for all transactions that to be reviewed and posted by the Financial Accountant
§ Make sure that cash related files and records reflect high professional Standards.
§ Plan the systematic collection and filling of finance documents.
§ File all source documents and journal vouchers with all supporting documents.
§ Verify documents to be sent to head office are accurate and contain all relevant data
§ Do other activities assign by immediate Supervisor?
MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES
QUALIFICATION
· BA degree in accounting or equivalent combination of education and work experience
EXPEREINCE
KNOWLEDGE SKILLS AND ABILITY
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