Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future. We help people overcome poverty and conflict. Mercy Corps has humanitarian and development operations in Addis Ababa, Somali, Afar, Oromiya, SNNPR and Gambella regions. Working with communities, we leverage local logic to help people transform their lives. To grow more food, earn higher incomes and ultimately advocate for their needs. We see global challenges as an invitation to pioneer innovative, sustainable solutions. Mercy Corps Ethiopia invites motivated and qualified candidates to apply for the following vacant position.
Position Title: RiPA – Finance Officer
Duty Station: Semera
Open Position: 1
The Operations Assistant will work within the Operations department. The Operations Department are committed to provide reliable, timely and compliant support to program activities in order to enable those programs to work efficiently. He/She will ensure that all Mercy Corps offices have adequate admin, logistics support to deliver efficient services in compliance with established Mercy Corps and donors’ policies and with host country laws
General Position Summary
The Mercy Corps Finance Department is responsible for all financial functions, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial and other related resources are used efficiently and effectively.
Working in the Area Office, under the direction of the Area Manager (with dotted line to Regional Finance Coordinator) , the Finance Officer will be responsible on the day to day routine tasks of the finance officer role as well as monthly, quarterly and annual reporting. She is expected to produce reliable, accurate and timely financial report/information for all stake holders involved in. The post holder should be forward looking, self-driven, operating under minimum supervision, and critical thinker in senior management role. Furthermore, considering the various expected systemic changes in future, the post holder should be forward looking, change oriented and able to develop/train the team capacity in the changing environment.
This job requires 15% travel to the project sites directly managed by Mercy Corps as well as by sub grantees and the nature of the travel is compliance monitoring (internal audit function) and capacity building.
ESSENTIAL JOB FUNCTIONS:
I. Compliance Monitoring (40% of Time)
II. Management of Financial Diary (20%)
III. Treasury Management (20%)
IV. Financial Accounting and Budgeting (10% of Time)
V. Budget Holders Capacity Management (10% of Time)
I. Compliance Monitoring [40% of Time]
II. Management of Financial Diary (20%)
III. Treasury Management (20%)
VI. Financial Accounting and Budgeting (10% of Time)
V. Budget Holders Capacity Management (10% of Time)
Perform any other similar tasks that may be reasonably assigned by the line manager in any one of the five components above.
Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed.
Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development.
Develop and organize activities to secure resources for programs and convince stakeholders to provide support.
Develop the capacity of the team, deepen understanding of their roles and assist with career development.
Assist team members with information, tools and resources to improve performance & reach objectives.
Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.
Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
Hire, orient and lead team members as necessary.
Finance & Compliance Management
Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.
Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
Communicate effectively to ensure overall project targets and donor obligations are met.
GEDSI (GENDER, EQUALITY, DIVERSITY AND SOCIAL INCLUSION)
Understand and aware GDI related priorities of the country office and contribute for the realization of priorities (continually work to understand and be aware of the gender diversity and inclusion priorities of the country office and contribute in the execution)
Promote gender equal and inclusive workplace culture in a day-to-day interaction with a team member, partners and program participants.
Ensure compliance with security procedures and policies as determined by country leadership.
Proactively ensure that team members operate in a secure environment and are aware of policies.
KNOWLEDGE AND EXPERIENCE:
· Five years and more progressive experience in the non-profit organization and mainly experience gained in the INGO is required.
· Good level of exposure in handling USAID grants at least for two years
· First Degree or preferably master’s degree in business administration, Accounting, Finance or related discipline. Compensating Education + Experience can be considered.
· Demonstrated competency with computerized general ledger software
· Advanced computer skills in MS Office programs, particularly in Excel
· Prior management experience and strong organizational skills
· Excellent oral and written English skills
SUCCESS FACTORS:
· Must be confident, self-starter, an independent thinker and have strong organizational, interpersonal and communication skills, team oriented
· Good computer skills (especially Microsoft Excel, Work, and Outlook)
· Ability to interact effectively with international and national personnel is required; demonstrated ability to work effectively with diverse group of people
· High professional standard of administration ethics as well as willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
· Demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary
· Excellent communication skills, written and oral are required.
· Demonstrated cultural sensitivity and appropriate flexibility.
· Emotional maturity and physical stamina.
· Demonstrated experience in managing Matrix Reporting need
· Willing to travel to Mercy Corps field offices and project sites (15% of time.)
Perform any other similar tasks that may be reasonably assigned by the line manager in any one of the three components above.