Management

Business and Administration

Social Sciences and Community Service

Economics

Development and Project Management

INTERNAL/ ETERNAL VACANCY ANNOUNCEMENTHope enterprises is a local Civil society organization which was stablished in 1971. As a pioneering national NGO, it has been serving the needy through transformational investment operating Seven branches and area projects in different regions and a university college in Addis Ababa City administration. HOPE involved in holistic human development with concrete interventions by ways of basic care, education, vocational training, job and business mediation and values development. The organization is currently seeking a qualified candidate for the following position.<ol><li>Job Summary</li></ol>The Assistant Executive Director will collaborate closely with the Executive Director to ensure the overall success of the organization. This role involves over seeing various operational facets, providing strategic support, and managing staff to achieve organizational objectives.II. Duties and Responsibilities:2.1. Operational Oversight:<ul><li>Oversee day-to-day operations of the organization's branches, ensuring smooth and efficient execution, and compliance with established procedures.</li><li>Implement and monitor key performance of projects, branches to track and measure the success of operational objectives.</li><li>Evaluate and enhance operational processes to optimize workflow and resource utilization.</li><li>Coordinate cross-functional teams to address operational challenges and foster a cohesive working environment.</li><li>Coordinate with department heads to address operational challenges and implement solutions.</li><li>Foster a culture of continuous improvement within the Operations Wing.</li><li>Ensure compliance with relevant regulations and industry standards.</li><li>Implement and oversee quality control measures to maintain high standards in service delivery.</li><li>Conduct regular audits to assess compliance with operational policies and identify areas for improvement.</li></ul>2.2. Grant Management and Fundraising:<ul><li>Work closely with the fundraising team to identify and pursue funding opportunities for programs and projects.2.2.2. Manage grants, ensuring compliance with donor requirements and timely reporting.</li><li>With the consultation of the executive Build and maintain relationships with donors, partners, and other stakeholders to secure ongoing support.2.2.4.</li><li>Collaborate with the Executive Director, program team, and business development team in developing fundraising strategies and campaigns.</li></ul>2.3. Community Engagement and Advocacy<ul><li>With the consultation of executive director Represent the NGO in community forums, conferences, and collaborative initiatives.&nbsp;</li><li>Ensure the development and maintains positive relationships with local communities, government agencies, and other NGOs at branch and project level</li><li>With cop ration of other departments, Advocate for the organization mission and actively participate in discussions on relevant social issues.</li></ul>2.4. Strategic Support<ul><li>Collaborate with the Executive Director in developing and executing strategic issues and plan aligned with organization's mission and vision.</li><li>With the consultation of the executive director Conduct research and provide insights for strategic decision-making.</li><li>Participate in the formulation and implementation of policies and initiatives to drive organizational growth.</li><li>Assess market trends and competitive landscape to identify Strategic opportunities and potential risks.</li><li>With the consultation of executive Represent the organization meetings, conferences, and other forums to build strategic partnerships and alliances.</li><li>Conduct regular assessments of operational processes, identifying opportunities for \&nbsp;improvement and efficiency.</li><li>Involve in development of operational procedures to enhance the operational capabilities of the organization.</li><li>Ensure that operational strategies support the organization's mission and contribute to its growth</li><li>Contribute the development and implementation of the NGO's strategic plan.</li><li>Assess organizational strengths and weaknesses, proposing strategies for improvement.</li><li>Work with the Executive Director to adapt to changing circumstances and emerging opportunities.</li><li>Participate in organizational capacity-building activities to enhance effectiveness.</li></ul>2.5. Communication and Reporting:<ul><li>Ensure timely and accurate reporting to the Executive Director, and partners organizations</li><li>Facilitate transparent and open communication across different departments and branches.</li><li>Actively involve with communication team in development and implement communication strategies to enhance the organization's visibility and reputation.</li><li>Ensure the submission of annual reports, quarterly reports, biannual reports, and reports request based on the need with expected standard Be proactive in supporting the Executive Director by ensuring the submission of quarterly, annual, biannual, and irregular reports from branches, projects, and departments.</li><li>Provide assistance to the Executive Director in report writing, minute preparation, and representation activities.</li><li>Collaborate with teams to be sure that reports meet the expected standards and convey organizational achievements effectively.</li></ul>2.6. Resource Management:<ul><li>Ensure the allocated resources efficiently and effectively uses for the target activities, beneficiaries, as of intended plan.</li><li>Work closely with relevant departments, branches, area projects, and other concerned bodies to optimize resource utilization and minimize waste.</li><li>Monitor budgetary adherence within the Operations, branches,&nbsp;</li><li>Area projects, and special projects, and provide regular reports to the Executive Director.</li><li>Identify opportunities for cost savings and process optimization to maximize organizational resources.</li></ul>2.7. Staff Management and Development: *<ul><li>Lead, mentor, and manage staff order the position, fostering a culture of collaboration, diversity, and inclusion.</li><li>Conduct performance evaluations, set goals, and provide professional development opportunities.</li><li>Ensure effective communication and coordination among different teams and departments.</li><li>Address personnel issues promptly and in accordance with organizational policies.</li><li>Foster a collaborative and results-oriented work environment for branches and branches personnel</li><li>Oversee program managers and teams, ensuring the successful execution of projects and initiatives.&nbsp;</li><li>Monitor program impact and assess outcomes to enhance effectiveness and sustainability.</li><li>Contribute to the development of new initiatives that align with the NGO's strategic goals.</li></ul>2.8. Financial Management<ul><li>Collaborate with the finance team to oversee budgets, financial reports, and fiscal responsibility.</li><li>Ensure transparent and accountable financial practices in line with donor requirements.</li><li>Monitor expenditures, identify cost-saving opportunities, and optimize resource allocation.</li><li>Actively involve in the development of operation plans and budgets and financial planning of branches and projects</li><li>Analyze financial data to identify areas for cost savings and efficiency improvements and submit proposal for executive director</li><li>Collaborate in the development of annual budgets and long-term financial plans.</li><li>Ensure compliance with financial regulations and reporting requirements.</li><li>With the cop ration of finance manager Provide strategic financial recommendations to the Executive Director and contribute to decision making processes.</li></ul>2.9. Logistics and Supply Chain Management:<ul><li>With collaboration Human Resources administration department, finance department, and logistic team Oversee logistics and supply chain functions, ensuring timely and cost-effective delivery of goods and services for different branches, projects, and head office</li><li>Collaborate with different team in head office and actively involve&nbsp;</li></ul>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; in facilitation of contracts agreements, purchase, and logistics

Assistant Executive Director

Accounting and Finance

INTERNAL/ ETERNAL VACANCY ANNOUNCEMENTHope enterprises is a local Civil society organization which was established in 1971. As a pioneering national NGO, it has been serving the needy through transformational investment operating Seven branches and area projects in different regions and a university college in Addis Ababa City administration. HOPE involved in holistic human development with concrete interventions by ways of basic care, education, vocational training, job and business mediation and values development. The organization is currently seeking a qualified candidate for the following position.Job SummaryPlans, organizes and coordinates the overall financial functions of Hope&nbsp; Enterprises; ensures implementation of Hope Enterprise’s financial policies, systems, and procedures and updates those as required; re-formulates, adapts and ensures application of financial procedures to meet internal and external requirements; ensures that Hope Enterprise’s financial management is aligned with its mission and values; provides support and guidance to Finance department staff at all stages of their respective duties; coaches and&nbsp;conducts performance appraisal of staff members under his/her supervision.Duties and Responsibilities<ul><li>Plans, organizes, directs and coordinates the overall financial functions of Hope Enterprises</li><li>Ensures that guidelines for accounting and financial management of Hope Enterprises are developed, updated and maintained;</li><li>Provides information and advices on financial management, financial controls and procedures to the Commissioner, The Operations and Finance Director and the other departments of Hope Enterprises;</li><li>Facilitates capacity building of finance staff at both the head office and project level;</li><li>Ensures that projects’ disbursement requests are based on their respective budget plan and follows up proper utilization of budget;&nbsp; &nbsp;</li><li>Ensures that the internal control system is established, functioning and regularly sharpened to safeguard Hope Enterprises’s transactions and all project related expenditures;</li><li>Follows up proper organizational capacity is in place to accommodate possible growth of transactions generated to fulfill organizational needs and updates chart of accounts to monitor expenditures against budget on periodic basis;</li><li>Ensures that capacity support to projects in the area of financial management is rendered on a regular basis;</li><li>Ensures timely preparation and submission of Hope Enterprises budget to concerned donors;</li><li>Ensures that proper accounting system is in place to support the preparation of financial reports, and secures that accounts are regularly audited as needed;</li><li>devises efficient cash inflow and outflow systems thereby to indicate the financial poison of the organization;</li><li>Follows up proper maintenance of cash within the organization and its projects’ bank accounts and verifies that petty cash is held within authorized limit;</li><li>Ensures that projects have proper authorization for disbursement, signatories on cheques and fund transfers, use of account payee cheques and conducts regular bank reconciliation;</li><li>Ensures that the organizations fixed assets are properly registered, given proper identification, satisfactorily maintained and accounted;</li><li>Ensures that annual fixed assets inventory is carried out on timely;</li><li>Verifies and approves payment and warehouse documents as within the limit of his/her authority;</li><li>In collaboration of with the Program Manager, ensures that project budgets and other program funds are administered properly;</li><li>Performs a range of consultative, advisory and information gathering functions and activities within his/her area of responsibility;</li><li>Ensures that financial reports are prepared on time and submitted to the concerned bodies accordingly;</li><li>Coaches and conducts performance appraisal of staff members under his/her supervision;</li><li>Performs any other related tasks as required.</li></ul>Work Unit:&nbsp;Head OfficeReports To:&nbsp;Executive Director&nbsp;Staff Reporting to the Job Holder:&nbsp; Senior Accountant, Accountants, and Cashier.Duty Station:&nbsp;Addis AbabaPosition Grade: XVCommunication and Networking&nbsp;Communicates with the Executive&nbsp; Director, University college president, IGA mangers, and other management team members in matters related to plan/budget, report, and Financial management issues; with the other Departments and branch managers, Coordinators, project managers, branch finance managers, Branch Accountants, project Accountants&nbsp; in relation to budget, plan, utilization of fund, and reports issues; with donors, partners and collaborators in relation to funding, resource management and reports; with Audit Firm in relation to audit agreement, audit report and related matters; and with banks in relation to cash transaction and bank statements; etc.&nbsp;

Finance Manager

Human Resource and Recruitment

Hope enterprises, is a local civil society organization which was stablished in 1971. As a pioneering national NGO, it has been serving the needy through transformational investment operating seven branches and area projects in different regions and a university college in Addis Ababa City administration. HOPE involved in holistic human development with concrete interventions by ways of basic care, education, vocational training, job and business mediation and values development. The organization is looking for a qualified person who is able to build on what has already been achieved.&nbsp;Work Place: Addis Ababa with frequent travel to the fieldEmployment Type: Contract depending on funding and performanceSalary and benefits: Based on the organization salary scale and organization policies,&nbsp;&nbsp;Job SummaryThe Human Resource and Administration Manager is responsible for managing and delivering HR services, overseeing administrative functions, and supporting the achievement of organizational goals at Hope Enterprises. This role involves implementing HR strategies, managing employee relations, ensuring legal compliance, and overseeing the management of transport services, utilities, and other administrative activities.&nbsp;Duties and ResponsibilitiesA. Human Resource Management<ol><li>Policy Implementation and Compliance<ol><li>Ensure that all HR policies, procedures, and regulations are implemented and adhered to across the organization.</li><li>&nbsp;Regularly review and update HR policies in consultation with the CEO to ensure alignment with legal requirements and organizational goals.</li><li>&nbsp;Monitor compliance with employment laws and regulations and advise management on necessary adjustments.</li></ol></li><li>HR Strategy Development<ol><li>&nbsp;Develop and implement HR strategies that align with the overall goals and objectives &nbsp;of the organization.</li><li>&nbsp;Ensure HR initiatives support the mission, vision, and strategic priorities of Hope Enterprises.</li></ol></li><li>Recruitment and Selection<ol><li>Prepare and disseminate vacancy announcements internally and externally.</li><li>Oversee the recruitment and selection process, ensuring compliance with organization policy and country law.</li><li>Develop job descriptions, post job openings, screen applications, conduct interviews, and make hiring recommendations.</li><li>&nbsp;Implement best practices for diversity and inclusion in recruitment.</li></ol></li><li>Onboarding and Orientation<ol><li>Design and conduct orientation and induction programs for new employees to integrate them into the organization effectively.</li><li>Ensure new hires are familiarized with Hope Enterprises’ policies, culture, and expectations.</li></ol></li><li>Employee Records Management<ol><li>Maintain up-to-date employee records, including personal information, contracts, performance reviews, and disciplinary actions.</li><li>Establish and update employee files with relevant documents, including performance evaluations, leave forms, salary increments, and correspondences.</li></ol></li><li>Performance Management<ol><li>Facilitate change of employment status or terminate employment based on recommendations from supervisors or managers.</li><li>&nbsp;Coordinate and manage employee performance evaluations, ensuring timely feedback and development plans.</li></ol></li><li>Employee Relations and Grievance Handling<ol><li>Address employee grievances and resolve conflicts in a fair and timely manner</li><li>&nbsp;Foster a positive work environment by promoting open communication and addressing employee concerns.</li></ol></li><li>Compensation and Benefits Administration<ol><li>Administer the organization’s compensation and benefits programs, including salary reviews, bonuses, and pension plans.</li><li>&nbsp;Ensure the organization’s compensation structure is competitive and aligns with industry standards.</li><li>&nbsp;Manage employee pension schemes, ensuring compliance with legal requirements.</li></ol></li><li>Labor Union Liaison<ol><li>Serve as the primary liaison between the organization and labor unions.</li><li>Negotiate collective bargaining agreements and resolve labor disputes.</li><li>&nbsp;Ensure management and staff are informed about labor union policies and agreements.</li></ol></li><li>HR Advisory Services<ol><li>Provide expert advice and guidance to management, including the CEO, Branch Managers, Project Managers, Hope Enterprises University College, and the IGA Wing on HR-related issues.</li><li>&nbsp;Advise on the implementation of HR best practices and industry trends.</li></ol></li></ol>B. Administration Management<ol><li>Transport and Vehicle Management<ol><li>Receive and authorize trip requests, schedule trips, monitor vehicle movements, and take corrective actions when necessary.</li><li>&nbsp;Ensure the proper use of log books, fuel, and maintenance records for all vehicles.</li><li>Organize timely annual inspections of all Hope Enterprises vehicles.</li></ol></li><li>Utilities and Maintenance<ol><li>&nbsp;Follow up and facilitate payments for utilities such as telephone, internet, electricity, and water.</li><li>&nbsp;Facilitate a safe and secure working environment by ensuring the maintenance and servicing of installations like water and electrical supplies and safety equipment.</li></ol></li><li>General Administration&nbsp;</li></ol>3.1. Handle admin activities based on established policies and procedures. 3.2. Manage and oversee the roles of Admin Assistant/Purchaser, Store Keeper, Drivers, and Guards. 3.3. Process transfer and promotion in collaboration with the administrative committee. 3.4. Secure clearances for separating staff and prepare work certificates after final payment acknowledgment.<ol><li>Other Duties&nbsp;</li></ol>4.1. Perform other duties as assigned by the Operations and Finance Director.

Human Resource and Administration Manager

Hope Enterprises was established in 1971 as one of the first indigenous non-governmental organizations in Ethiopia. Hope promotes holistic transformational human development aiming at improving the quality of life of the underprivileged. It is operating in six regions of Ethiopia including Addis Ababa, Oromia (Herrera and Roggie), Amhara (Dessie), Gambella, Benshangul (Assosa) and Southern Nations and Nationalities (Sintaro). In these regions Hope is implementing basic care, education, vocational training and community development programs leading to competence and sufficiency. The provision of basic necessity ensures the wellbeing of the children and youth beneficiaries, and supports the education program of Hope schools and TVET InstitutesHope Enterprises was established in 1971 as one of the first indigenous non-governmental organizations in Ethiopia. Hope promotes holistic transformational human development aiming at improving the quality of life of the underprivileged. It is operating in six regions of Ethiopia including Addis Ababa, Oromia (Herrera and Roggie), Amhara (Dessie), Gambella, Benshangul (Assosa) and Southern Nations and Nationalities (Sintaro). In these regions Hope is implementing basic care, education, vocational training and community development programs leading to competence and sufficiency. The provision of basic necessity ensures the wellbeing of the children and youth beneficiaries, and supports the education program of Hope schools and TVET InstitutesHope Enterprises was established in 1971 as one of the first indigenous non-governmental organizations in Ethiopia. Hope promotes holistic transformational human development aiming at improving the quality of life of the underprivileged. It is operating in six regions of Ethiopia including Addis Ababa, Oromia (Herrera and Roggie), Amhara (Dessie), Gambella, Benshangul (Assosa) and Southern Nations and Nationalities (Sintaro). In these regions Hope is implementing basic care, education, vocational training and community development programs leading to competence and sufficiency. The provision of basic necessity ensures the wellbeing of the children and youth beneficiaries, and supports the education program of Hope schools and TVET Institutes.

Hope Enterprises

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Hope Enterprises Jobs and Vacancies in Ethiopia | Ethiojobs.

Hope Enterprises Jobs and Vacancies in Ethiopia | Ethiojobs.