Accounting and Finance

Business and Administration

Business Development

We are seeking to appoint a full time accountant, with a good level of experience in handling finance, accounting and auditing. The role is to support projects finance management, requesting, reporting, reconciling and dealing with issues of finance in HHR. Hararghe Health Research (HHR) is a collaboration between Haramaya University, the London School of Hygiene &amp; Tropical Medicine in UK, CHAMPS being the main project.The projects operate in Harar, and surrounding communities and with a prospect of expanding to other places. The post-holder will be responsible for working closely with partners in handling finance, follow project milestones, adhere to policies and regulations of funders, report summaries. The person will also work with University cashers in disbursing pity cashes and purchases. The post-holler will closely work with the university finance and accounting department.&nbsp;Haramaya University, Oromia, Ethiopia&nbsp;Haramaya University is one of the oldest Universities in Ethiopia, with its first intake in 1954. It is about 17km from the city of Harar, 40km from Dire Dawa (where there is a regional airport), and 510km East of Addis Ababa. The College of Health and Medical Sciences is based on a campus in Harar town to facilitate training of students in nearby hospitals.&nbsp;&nbsp;Hararghe Health Research (HHR)&nbsp;HHR (https://www.hararghe.org/) is a collaborative effort between Haramaya University and LSHTM to advance maternal and child health care, capacity building and experience sharing between the two institutions in support knowledge generation and translation for maternal and child health policy and practice in averting preventable health conditions.&nbsp;Principal Duties and Responsibilities&nbsp;The post-holder will be responsible for ensuring all aspects of a finance and accounting, such budgeting, payments, reconciliation, reporting, forecasts&nbsp; and to closely work with team here in Harar, LSHTM and other places as necessary. The person will create and use finance management platform, processes and systems to support technical and operational process.&nbsp;Key Responsibilities&nbsp;<ul><li>Work on projects’ budget to align with rules and requirements</li><li>Monitor financial performance overall and project by project&nbsp;</li><li>Alerts PIs/leaders on potential deviations in performance&nbsp;</li><li>Reports on monthly, quarterly, annual and project endline financial performances&nbsp;</li><li>Advise teams and PIs/Leaders in good time in the course of project milestones&nbsp;</li><li>Work closely with partners and parterres financial offices in supplying necessary information and reports&nbsp;</li><li>Make sure expenses are in line with agreements made and are proper.</li><li>Work closely with the university finance and accounting department.</li><li>To keep accurate database of finance and produce evidence at any time requested</li><li>Review payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoices.</li><li>&nbsp;Review disbursement requests for accuracy, documentation and validity; effect payment to the right vendor from the right project.</li><li>&nbsp;Review accounts on regular basis to ensure the balances are complete and accurate;</li><li>Assure accuracy of supporting documentation for accounting records;</li><li>Engage in monthly monitoring of salaries and arranges timely payment of salaries.</li><li>Follow-up and control payable and receivable accounts.</li><li>Receives original transaction documents, checks completeness and correctness and passes them to immediate supervisor.</li><li>Participates in the preparation of drafts financial statements.</li><li>Assists the project manager in the Implementation of the internal control system and financial procedures manual of the organization.</li></ul>This job description reflects the present requirements of the post but may be altered at any time in the future as duties and responsibilities change and/or develop providing there is full consultation with the post-holder. The post-holder will carry out any other duties, tasks or responsibilities as reasonably requested in line with his/her regular duties.&nbsp;&nbsp;Post: &nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Accountant (ACC)Location&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; HararResponsible to: &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Project ManagerFull Time/Part Time/Casual: Full timeNo. of posts&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 1Duration of contract&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 1 year with possible extensionSalary:&nbsp; &nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 29,055 ETB per month

Accountant

Haramaya University has gone through a&nbsp;series of transformations since its&nbsp;establishment as a higher learning institution. The agreement signed&nbsp;between the Imperial Ethiopian&nbsp;Government and the Government of the&nbsp;United States of America on May 15,1952 laid the foundations for the&nbsp;establishment of Jimma Agricultural and&nbsp;Technical School and the Imperial&nbsp;College of Agricultural and Mechanical Arts (IECAMA). The Agreement&nbsp;between the Government of Ethiopia and&nbsp;the Technical Cooperation&nbsp;Administration of the Government of the United States of America, signed on May&nbsp;16, 1952, gave the mandate to Oklahoma&nbsp;State University to establish and operate&nbsp;the College, conduct a nationwide system&nbsp;of Agricultural Extension and set up an&nbsp;agricultural research and experimental&nbsp;station. Based on the Emperor&rsquo;s wish, it was&nbsp;decided to establish the College at its&nbsp;current location at Haramaya. Later on,&nbsp;the agreement signed between the United&nbsp;States Department of States and the&nbsp;Imperial Government provided the basis&nbsp;for the operation of Jimma Agricultural&nbsp;and Technical School that received its&nbsp;first class of eighty students in October&nbsp;1952. Nineteen of the students graduated&nbsp;on August 6, 1953 and became the first&nbsp;freshman students of the Imperial&nbsp;Ethiopian College of Agricultural and&nbsp;Mechanical Arts (IECAMA). The&nbsp;IECAMA opened its doors to its first&nbsp;batch of students in October 1956 &nbsp;senior class moved from Addis&nbsp;Ababa to Alemaya for their final&nbsp;semester. At the end of the 1956/57&nbsp;academic year, eleven students&nbsp;completed their studies and graduated&nbsp;with a B.Sc. degree in General&nbsp;Agriculture. The training programs in&nbsp;Agriculture were further specialized and&nbsp;B.Sc. programs were introduced in&nbsp;Animal Sciences (1960), Plant Sciences&nbsp;(1960), Agricultural Engineering (1961)&nbsp;and Agricultural Economics (1962). Until 1963, the college was virtually&nbsp;dependent on Oklahoma State&nbsp;University, both administratively and&nbsp;academically; however, after 1966, when&nbsp;the first Ethiopian dean was appointed,&nbsp;the role of Americans was limited to&nbsp;advisory and technical support. The&nbsp;College became a chartered member of&nbsp;Addis Ababa University (the then Haile&nbsp;Selassie I University), following the&nbsp;contractual termination of Oklahoma&nbsp;State University in 1968. Consequently, it was named Alemaya College of&nbsp;Agriculture. Due to the great need of&nbsp;trained manpower in other areas of study,&nbsp;additional programs that included a diploma program in Home Economics&nbsp;(1967), Science Teachers&rsquo; Training&nbsp;Program (1978), and Continuing&nbsp;Education Program (1980) were&nbsp;launched. A major landmark in the history of the&nbsp;College of Agriculture was the launching&nbsp;of graduate study programs in the&nbsp;1979/80 academic year. This laid the foundation for advanced academic and&nbsp;research work at the institution. When&nbsp;graduate studies were launched, about 29&nbsp;students were enrolled to study various&nbsp;fields of agriculture. Another major landmark in the history of&nbsp;Alemaya College of Agriculture was&nbsp;when it was upgraded to university status&nbsp;on May 27, 1985, followed by the launching of the Faculty of Forestry in&nbsp;1987. It was then named Alemaya&nbsp;University of Agriculture that produced&nbsp;qualified manpower in the fields of Animal Sciences, Plant Sciences,&nbsp;Agricultural Economics, Agricultural&nbsp;Engineering, Agricultural Extension and&nbsp;Forestry both at graduate and&nbsp;undergraduate levels. Moreover, in the&nbsp;continuing education program, diploma level&nbsp;training programs were delivered in&nbsp;Accounting and Management, in Dire&nbsp;Dawa and Harar centers. The university once again went through&nbsp;another phase of transformation during&nbsp;the 1995/96 academic year by launching&nbsp;new programs in the fields of Teacher&nbsp;Education and Health. The opening of&nbsp;the two faculties, namely the Faculty of&nbsp;Education and the Faculty of Health&nbsp;Sciences, further diversified the existing&nbsp;programs, and enabled the institution to&nbsp;become a full-fledged university that was&nbsp;renamed Alemaya University (AU). In the last few years, the University has&nbsp;witnessed tremendous expansion in terms&nbsp;of fields of study. In September 2002,&nbsp;two more faculties, namely Faculty of&nbsp;Law and Faculty of Business and&nbsp;Economics, were opened. Furthermore,Faculty of Veterinary Medicine and&nbsp;Faculty of Technology were initiated in&nbsp;2003 and 2004, respectively to further&nbsp;diversify the training programs of the&nbsp;university. The institution was renamed&nbsp;Haramaya University in February 2006.&nbsp;The University, apart from&nbsp;undergraduate programs, has been highly&nbsp;engaged in the expansion and&nbsp;diversification of graduate programs. Currently, the previous Faculties were&nbsp;reorganized into 11 Colleges and one&nbsp;institute namely, College of Agriculture&nbsp;and Environmental Science (CAES),College of Business and&nbsp;Economics(CBE), College of Computing&nbsp;and Informatics (CCI), College of&nbsp;Medical and HealthSciences(CMHS),&nbsp;College of Social Sciences and&nbsp;Humanities(CSSH), College of&nbsp;Law(COL), College of Veterinary&nbsp;Medicine(CVM), College of Natural and&nbsp;Computational Sciences (CNCS),College of Education and Behavioral&nbsp;Sciences(CEBS), College of Continuing&nbsp;and Distance Education (CCDE) and&nbsp;Institute of Technology (IOT).Under these divisions, the University offers a&nbsp;total of 224 programs of which 106 are&nbsp;undergraduate programs, 104 are second&nbsp;degree (M.Sc./M.Ed./MPH) and 14 are&nbsp;PhD level training programs. In addition&nbsp;to academic programs, the university has&nbsp;launched institutes that cater research&nbsp;and outreach programs. These include&nbsp;the Institute of Pastoral and Agropastoral&nbsp;Studies (IPAS), Institutes of&nbsp;Peace and Development Studies (IPDS),&nbsp;and Institute of Land Tenure (ILT). &nbsp;The University has been actively&nbsp;involved in research activities, primarily&nbsp;in the fields of agriculture, since its&nbsp;inception. Through the years, the&nbsp;institution has established linkages with&nbsp;national and international organizations&nbsp;to strengthen its academic, research and&nbsp;outreach activities. As a pioneer&nbsp;institution of agricultural education,&nbsp;research and extension in Ethiopia for&nbsp;about six decades, the University has&nbsp;been developing and releasing several&nbsp;improved crop varieties and many&nbsp;improved crop and livestock&nbsp;management practices. The institution&nbsp;has produced many textbooks, book chapters, research articles, bulletins,&nbsp;proceedings, posters and a number of&nbsp;PhD dissertations and master thesis&nbsp;research reports. However, the research and outreach activities of the university&nbsp;in fields other than agriculture are weak&nbsp;as most of the colleges are young and&nbsp;lack the necessary manpower and experience. There is an urgent need for&nbsp;the university to make efforts to link its&nbsp;academic programs to its research and&nbsp;outreach activities in order to make its&nbsp;training programs relevant to the needs&nbsp;of the stakeholders and the country at&nbsp;large. This requires the need to make&nbsp;proper linkages with various stakeholders&nbsp;that include the rural community, urban&nbsp;dwellers, the private sector,&nbsp;governmental organizations and nongovernmental&nbsp;organizations at national&nbsp;and international levels.&nbsp;The University is now functioning on&nbsp;three campus premises. The main&nbsp;campus, where the first milestone was&nbsp;laid, is Haramaya Campus. This campus&nbsp;is located at about 510 km East of Addis &nbsp;Ababa, between Dire Dawa and Harar&nbsp;towns. This is the nerve center of the University where the offices of the&nbsp;management of the institution are&nbsp;located. The second Campus is located in&nbsp;Harar Town where College of Health and Medical Sciences including HiwotFana&nbsp;Specialized University Teaching&nbsp;Hospital are situated. The third and&nbsp;recently emerged is Chiro Campus located in Chiro Town, where the&nbsp;Institute of Agro-industry and Land&nbsp;Resource is found.

Haramaya University- Project

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