Admin, Secretarial, and Clerical

Purchasing and Procurement

ABOUT RESEARCH TRIANGLE INSTITUTE (RTI)Research Triangle Institute (RTI) has over 30 years of experience assisting governments, communities, and the private sector. As a not-for-profit, an independent research institute based in North Carolina, USA, RTI has roughly 5,000 employees with global experience implementing international development projects. RTI's Sustainable Growth &amp; Resilience (SG&amp;R) technical unit within the International Development Group brings together RTI experts and capabilities across food security, agriculture, energy, environment, water, governance, and economic opportunity. SG&amp;R will leverage RTI's experience designing and delivering multisectoral programming and technical solutions to respond to climate change, build resilience, and promote economic growth around the world.ABOUT SG&amp;R’s Global Food Security and Agriculture portfolio&nbsp;SG&amp;R’s Global Food Security and Agriculture portfolio is working to strengthen agricultural markets, engage youth and women as critical leaders of the on- and off-farm workforce, and tackle the dual burden of malnutrition around the globe. RTI’s work is helping foster stronger food systems, reduce malnutrition in all its forms, build resilience and engage the next generation of food security leaders. RTI is currently partnering on nearly 30 projects in East Africa, including activities focused on private sector-driven agricultural growth in Rwanda and market systems development in Kenya.&nbsp;ABOUT FIRST CONSULT&nbsp;First Consult is a leading economic development consulting firm implementing projects in Ethiopia. Founded in 2006, First Consult (FC) has grown to design and implement projects across the agriculture, manufacturing, and service sectors. Our multidisciplinary teams combine a capacity to execute with clarity of the local context. As a result, we have delivered at-scale real impact in terms of jobs &amp; wealth creation, business formation &amp; growth, and investment attraction &amp; mobilization.ABOUT THE PROJECT/PROGRAM&nbsp;The purpose of the USAID Feed the Future Ethiopia Transforming Agriculture is to increase access to healthy diets, particularly for women and children, by improving competitiveness, inclusiveness, and resilience of the Ethiopian food and agriculture system.&nbsp; ETA will also increase incomes gained from agriculture by as much as 40 percent over the next five years. To achieve its goals ETA must collaborate intensively with other USAID-funded projects working in the food and agriculture sector.POSITION SUMMARY&nbsp;The Admin and Procurement Officer, based at the assigned Bahir Dar regional office, will be responsible for overseeing the procurement of goods and services in support of project objectives, tasks and activities while ensuring completion in a timely manner and within deadlines. The Admin and Procurement Officer will ensure that the project procurement policies, procedures, rules and guidelines are followed in the assigned region.&nbsp;&nbsp;DUTIES AND RESPONSIBILITIES&nbsp;<ul><li>Following RTI/USAID procurement policy/procurement manual, prepare bid specifications, request for quotations and the preparation of bidding documents for all goods and services.</li><li>Differentiating the type of procurement whether it is a grant or directly for office use.</li><li>Make sure all purchases made are considered necessary and reasonable, Features and quality of the product/services meet project requirements.</li><li>Responsible for the adequate filing of all necessary documentation to ensure efficiency in vendor payments.&nbsp;</li><li>Assist logistics required for importing and delivering the goods to their preferred destination and prepare contracts for transport service</li><li>Facilitates the approval, prioritization and sourcing process.</li><li>Liaising with the respective project experts, facilitating technical verification of goods, and preparing goods inspection reports and payment requests to Finance for payment.</li><li>Submit all procured items with appropriate documentation to the project partners and beneficiaries for onward handover to the respective requester/users;</li><li>Establish procurement record checklist, maintain procurement data both in soft and hard copy i.e. (purchase request/need through the delivery stage); Maintain and update procurement records of the program for procurement review and audit purposes;</li><li>Advice requisitioning experts and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle.</li><li>Coordinate all procurement activities, monitor the implementation of the procurement plan and prepare periodic status reports on the project's procurement of goods/services and stakeholders’ procurement;</li><li>Responsible for doing the follow-ups of getting quotations from regional and national vendors.&nbsp;</li><li>Strategically identify alternative sources to support capacity/risk management, cost reduction, and quality initiatives;</li><li>Strategically identify alternative parts/components to achieve the highest product value;</li><li>Supervise and provide guidance for the procurement team.</li><li>Work with multiple vendors to determine the best deals for the company, and have to evaluate the many pros and cons of each, based on price, quality, speed of delivery and other factors.</li><li>Review invoice payments from vendors and compare them to the terms of the purchase order or contract to ensure vendor invoices are accurate before submitting them for payment.&nbsp;</li><li>Create and maintain the project inventory list in coordination with project management.&nbsp;</li><li>Coordinate the development of the local vendor list.&nbsp;</li><li>Support project budget revisions by providing estimated pricing for goods and services.</li><li>Support the scheduling, and management of conferences, meetings, workshops, trade fairs, training, field trips, visits, and other activities as needed;</li><li>Prepare training facility/venue with the necessary equipment and supplies;</li><li>Manage all office and house leases, renewal negotiations, maintain landlord contracts, construction, build-out, repairs, and maintenance support and information;</li><li>Frequent travel to provinces and districts covered by the project.</li><li>Performs additional duties as assigned by the Operations Manager – Bahir Dar, Area Program Manager – Bahir Dar, and Finance and Operation Director.&nbsp;</li></ul>

Admin and Procurement Officer – Bahir Dar

ABOUT FIRST CONSULT&nbsp;First Consult is a leading economic development consulting firm implementing projects in Ethiopia. Founded in 2006, First Consult (FC) has grown to design and implement projects across the agriculture, manufacturing and service sectors. Our multidisciplinary teams combine a capacity to execute with clarity of the local context.We have delivered at-scale real impact in terms of jobs &amp; wealth creation, business formation &amp; growth, and investment attraction &amp; mobilization.&nbsp;POSITION SUMMARY&nbsp;The&nbsp;Office Assistant&nbsp;will be responsible for providing&nbsp;administrative and logistical support to the Transforming Agriculture staff in day-to-day project and administrative activities&nbsp;ensuring that projects are executed efficiently and effectively. S/he will need to&nbsp;have excellent organizational, communication, and multitasking skills, as well as a keen attention to detail.&nbsp;DUTIES AND RESPONSIBILITIES&nbsp;PROJECT MANAGEMENT&nbsp;<ul><li>Organize travel and logistics for project staff</li><li>Organize and schedule appointments.</li><li>Plan meetings and take detailed minutes.</li><li>Update and maintain project files and folders</li><li>Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.</li><li>Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.</li><li>Act as the point of contact for Vendors, Consultants, and other key stakeholders.</li><li>Periodically review and recommend updates to administrative systems to ensure efficiency.</li><li>Any other duties as assigned.</li></ul>&nbsp;FRONT DESK MANAGEMENT&nbsp;<ul><li>Greet and announce visitors in a professional manner</li><li>Provide visitors with information and direct them accordingly</li><li>Screen, answer phone calls and routing callers to the appropriate department or taking messages</li><li>Receive incoming letters and correspondences and directing it to the concerned department</li><li>Coordinating Courier to have letters, correspondences and items picked up from the office and to their designated areas</li></ul>&nbsp;CLERICAL SUPPORT&nbsp;<ul><li>Coordinate and schedule appointments and meetings in addition to booking and arranging conference and meeting rooms</li><li>Floor coordination - Perform large scale fax, copy and scan jobs in addition to making sure of the upkeep of the machines and availability of paper</li><li>Issuing Letters, memoranda, reports and other correspondences and managing their filing systems</li></ul>ADMINISTRATIVE SUPPORT&nbsp;&nbsp;<ul><li>Monitor and manage the availability and distribution of office supplies, handling shortages and ordering new ones as necessary.</li><li>Organize travel bookings, accommodations and reservations for staff on business related field trips</li><li>Coordinate office events as necessary by managing office calendars and assisting in the event planning and implementation</li><li>Assist in organizing office common spaces and ensuring the clean and organized maintenance of office kitchen, reception area, copy room, and conference room</li><li>Coordinate with other departments to ensure compliance with established policies</li><li>General administrative support and troubleshooting – assist in resolving office related malfunctions and respond to issues</li><li>Support HR in shortlisting applicants by following the proper procedure</li><li>Coordinating interviews – following up on the selected applicants to ensure they have the right time and date for interviews</li><li>Updating the HR candidate pool</li></ul>

Office Assistant

First Consult is a leading management consulting firm Specializing in the design and delivery Of interventions that support the economic development of Ethiopia. Working with premier global Organizations in the private, public and non-governmental sectors, First Consult develops and implements&nbsp;customized solutions to achieve economic Development. Headquartered in Addis Ababa, First Consult has three industry-leading Specialized practice areas: A) Economic Growth,B) Financial Services, andc) Investor Services.

Business Services

First Consult

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First Consult Jobs and Vacancies in Ethiopia | Ethiojobs.

First Consult Jobs and Vacancies in Ethiopia | Ethiojobs.