Communications, Media and Journalism

Title: HINGO Engagement CoordinatorLocation: Addis Ababa, EthiopiaEmployment Category:&nbsp; G1Salary: Organizational Salary scale&nbsp;Reporting To: Ethiopia HINGO Group DirectorContract Duration:&nbsp; 12 monthsPosting date: October 14, 2024Required Employee: 1&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;INTRODUCTION&nbsp;The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. DRC Ethiopia began operations in 2009 and has been responding to the needs of refugees, Internally Displaced Persons (IDPs) and vulnerable host communities ever since.&nbsp; DRC Ethiopia currently has programs implemented through five area offices (AO) in Gambella, Tigray, Somali (Jijiga &amp; Dollo Ado) and Afar regions, as well as its country office (CO) in Addis Ababa.&nbsp;OVERALL PURPOSE OF THE ROLE:The HINGO Group is an informal gathering of more than 80 International NGOs legally registered and operating in Ethiopia. Its role is to foster coordination and peer support, but to also support a more effective and principled humanitarian response in the country. Through DRC as hosting agency, the HINGO Group is recruiting a highly qualified Engagement Manager who will be responsible for providing overall leadership, coordination, and strategic direction to the HINGO Forum’s engagement and communications work in Ethiopia. She/He also is in charge of gathering data and trends to support evidence-based collective messages and advocacy efforts. Under the supervision of the HINGO Forum director, the HINGO Engagement Manager will be responsible for engaging key stakeholders in initiatives to influence in support of NGOs’ access and operations in Ethiopia, as well as the development of key positions and messaging around pertinent issues to advance the HINGO Forum’s priorities. She/He will also coordinate efforts on communications of the HINGO Forum and its members.<figure class="table"><table><tbody><tr><td colspan="7">Geographic scope: Country (Ethiopia)</td></tr><tr><td colspan="7">This role has a country focus and ensures compliance to HINGO Group and DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to HINGO members operations while overseeing HINGO Group country activities.</td></tr><tr><td>&nbsp;</td><td>&nbsp;</td><td>&nbsp;</td><td>&nbsp;</td><td>&nbsp;</td><td>&nbsp;</td><td>&nbsp;</td></tr></tbody></table></figure>Responsibilities and tasksEngagement:&nbsp;<ul><li>Lead on the development, update and implementation of the Ethiopia HINGO Forum advocacy strategy</li><li>Work closely with ECSOC on the development of external engagement targeting authorities and government institutions</li><li>Develop and update talking points, top-line messages, and advocacy asks for the HINGO Forum</li><li>Coordinate policy responses and development regarding national policy frameworks and practices, UN coordination, funding, and security concerns that have an impact on INGOs and their access to beneficiary population</li><li>Suggest key advocacy opportunities and targets at national and regional levels and develop an advocacy engagement plan</li><li>Draft and support the creation of advocacy products as outlined in the advocacy strategy for use at the country, regional and international levels</li><li>Support the HINGO Group Director and HINGO Steering Committee to articulate priority advocacy objectives and develop collective advocacy strategies, as well as developing messaging on key issues within clusters, working groups, and area specific forums</li><li>Develop and sustain relationships with key stakeholders in Ethiopia to contribute to the HINGO Forum’s advocacy initiatives.</li><li>Support ongoing HINGO members and stakeholder mapping to inform implementation of an effective advocacy strategy</li><li>Ensure that all advocacy messages, documents and strategies are evidence-based, drawn from members experience, of high quality and effective</li></ul>Communications<ul><li>Lead on the development and implementation of the HINGO Forum’s communications strategy</li><li>Work closely with ECSOC and HINGO members on Communication and campaigns to improve the visibility and understanding of the work of NGOs and CSOs in Ethiopia and increase local acceptance.</li><li>Produce high-quality content to support positive communication on HINGO members’ activities and engagement in Ethiopia, including communication and advocacy materials, and visual materials for use by HINGO members</li><li>Coordinate with national, regional, and HINGO members’ HQ offices on effective communications strategies and messaging</li><li>Regularly visit HINGO members’ projects in the field to ensure a direct link between program work and communication, and identify and generate media and communication, as well as effective case studies, quotes, photographs, and videos</li></ul>Establish and maintain network&nbsp;<ul><li>Maintain a contact list of relevant stakeholders and access influencers.</li><li>Maintain logs of all incidents affecting NGOs operating in Ethiopia and analyze their contributing factors and impact. Verify access and security incidents together with partners and UN agencies.</li><li>Develop a network of local contacts among key stakeholders, including authorities and the humanitarian community to identify, monitor and analyze key access constraints in collaboration with the HINGO Security and Safety Working Group and UN agencies.</li><li>Establish and maintain connection with the embassies and donors and share access and security challenges.</li><li>Establish and maintain contact with all humanitarian actors in the area of responsibility and serve as an information channel and advocate for their issues with relevant organizations.</li></ul>Strategy and Representation<ul><li>Support management to articulate priority advocacy and communications objectives and develop programme-specific strategies</li><li>Ensure HINGO members are in line with the Ethiopia HINGO Forum’s advocacy and communications strategies and understand and promote collectively-developed asks</li><li>Liaise with key Government, UN, NGO, and diplomatic missions in Ethiopia to ensure up-to-date information on humanitarian situation and response, as well as policy developments</li><li>Represent the HINGO Forum and its members in advocacy-related forum</li></ul>Information Management&nbsp;<ul><li>Create and organize surveys and tools to gather data and trends from HINGO members to inform evidence-driven messages and engagement</li><li>Keep, manage and update the HINGO members’ mapping and facilitate its annual compulsory update. Coordinate with technical partners to ensure the systems runs well and issues are delt with in a timely manner</li></ul>As Coordinator the post-holder is responsible for the following• Responsible for coordinating strategy and operations within a specific discipline in a region or country • Usually has technical line responsibilities within a given discipline, for both strategy and operations • Provides expert advice and support to set strategy and assure operational quality and complianceAll DRC roles require the post-holder to master&nbsp;DRC’s core competencies:&nbsp;<ul><li>Striving for excellence: You focus on reaching results while ensuring an efficient process. &nbsp;</li><li>Collaborating:&nbsp;You involve relevant parties and encourage feedback. &nbsp;</li><li>Taking the lead:&nbsp;You take ownership and initiative while aiming for innovation. &nbsp;</li><li>Communicating:&nbsp;You listen and speak effectively and honestly.</li></ul>Demonstrating integrity:&nbsp;You act in line with our vision and values.

HINGO Engagement Coordinator

Accounting and Finance

Title: Budgeting and Reporting Coordinator&nbsp;Location:&nbsp; Addis Ababa&nbsp;Employment Category:&nbsp; G1Salary Range: As per the organization salary scaleReporting To:&nbsp;Finance ManagerContract Duration: &nbsp;1 YearPosting date: October 7, 2024Required Employee: 1&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;INTRODUCTIONThe Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. DRC Ethiopia began operations in 2009 and has been responding to the needs of refugees, Internally Displaced Persons (IDPs) and vulnerable host communities ever since.&nbsp; DRC Ethiopia currently has programs implemented through five area offices (AO) in Gambella, Tigray, Somali (Jijiga &amp; Dollo Ado) and Afar regions, as well as its country office (CO) in Addis Ababa.&nbsp;OVERALL PURPOSE OF THE ROLE:Ensure timely preparation of budgets for new project proposals, budget revisions, , efficient budget monitoring, financial donor reporting and audit process for the projects, in compliance with donor and DRC policies and procedures. The position will serve as the DRC Dynamics focal point for Projects finance, Grants budgeting and Master Budgeting.&nbsp;Responsibilities:1. Master Budget Focal Point&nbsp;<ul><li>Development of a country master budget for SMT informed decision making which is to be updated quarterly, based on DRC Policy Briefs in line with DRC Dynamics implementation.</li><li>Serve as the country focal point for DRC Dynamics Budget Management and Master Budgeting, including providing support and troubleshooting on any issues raised and providing training to other staff on DRC Dynamics Budgeting and Master Budget management.</li></ul>2. Budgeting<ul><li>Provide cost allocation based on gaps and ensure all actual gaps for each area are considered and taken into account when budgeting for each proposal.</li><li>Timely budget preparation and ensure a timely and well-coordinated budget preparation with all the program sectors and field offices.</li><li>Manage the ETH internal budgeting tool with fixed lines to ensure all relevant costs are accounted for therefore minimizing risk for missed costs.</li><li>Ensure flagged amendments are concluded (including NCEs)</li><li>Ensure timely preparation and submission of budgets for new project proposals</li><li>Ensure that new budgets follow internal DRC guidelines, external donor guidelines and respect the 80-20 rule.</li><li>Work closely with the Finance Manager and Head of Support Services to ensure inclusion of relevant support costs in new budgets and cost recovery of funding gaps as reported in the country master budget.</li><li>Suggest corrective action to be taken by SMT to fill the gaps.</li></ul>3. Budget Follow-up<ul><li>Ensure Budget Follow Ups (BFUs) are setup in DRC Dynamics as soon as grants are signed and serve as the main focal point for setting up the Work Breakdown Structure (WBS) for each budget in Dynamics according to donor guidelines and budget templates.</li><li>Coordinate the budget follow-up and forecasting tool that will show financial progress against the program achievements. Follow up with each Area Manager and Budget Holder on spending and eligibility of costs incurred/posted to ensure a 100% utilization on grants.</li><li>Enforce regular monthly BFU review process where the Country Office reviews feedback from the field level BFU reviews, in collaboration with the Grants Coordinator, Head of Program, and Head of Support.&nbsp;</li><li>Monitor burn rates and implementation progress and flag grant underperformance and compliance issues to relevant FO AMs, Program Managers, and the Senior Management Team. Support follow-up actions to resolve grant challenges.</li></ul>4. Donor Reporting and Compliance<ul><li>Timely reporting - ensured reports are submitted to the donor on time and better quality</li><li>Donor compliance - ensure donor rules and regulations have been communicated and complied with (flexibility, …)</li><li>Co-funding - introduced a co-funding template to help identification of transactions</li><li>Ensure all close out documents are in place (fraud declaration, asset register..)</li><li>Review on a monthly basis the Rolling Action Plan for financial reports due to donors in the coming month.</li><li>Balance out the BFU report and prepare the financial report in the Donor format for submission to RO and HQ</li><li>Support Finance Manager on preparation of Ethiopia statutory report and coordinate the audit process.</li><li>Update the Annual Performance Indicators for Finance on a monthly basis and submit to Finance Manager and HoSS for review/feedback.</li><li>Follow up and ensure that partners are reporting on time. Review partner submitted reports and do expenditure verification.</li></ul>5. Financial Management&nbsp;<ul><li>Setup and organize project BFUs in a way that enables Area Managers and budget holders to ensure effective budget monitoring and control</li><li>In cooperation with the Deputy Finance Manager, proposing and drafting necessary adjustment or rebooking of entries on and ongoing basis</li><li>Provide the systematic financial analysis to each HoP &amp;AM on the BFUs on the utilization of the budgets as planned</li></ul>6. Installment follow-up<ul><li>Track installments and ensure requests are submitted to donor and proper/timely follow up is in place.</li><li>Flag any issues with installments to HoSS and HoP for follow up.</li></ul>7. Partnership Management&nbsp;<ul><li>Build and strengthen the capacity of partners in the area of financial management. Plan and organize regular trainings and other capacity building initiatives such as exchange visits to ensure that partners/subrecipients acquire and maintain the skills required to manage financial resources provided by DRC and other donors.</li><li>Support the financial assessment of new grant proposals and budgets from partners.</li><li>Carry out the review of quarterly financial reports received from partners - identify, investigate, and report.</li><li>Carry out partner financial monitoring visits during the term of their grants to review supporting documents underpinning financial reports and ensure that these comply with donor (e.g., US Government) requirements.</li><li>Provide financial and donor compliance training and capacity building for partners as required.</li></ul>&nbsp;DRC’s core competencies:&nbsp;<ul><li>Striving for excellence:&nbsp;You focus on reaching results while ensuring an efficient process. &nbsp;</li><li>Collaborating:&nbsp;You involve relevant parties and encourage feedback. &nbsp;</li><li>Taking the lead:&nbsp;You take ownership and initiative while aiming for innovation. &nbsp;</li><li>Communicating:&nbsp;You listen and speak effectively and honestly.</li><li>Demonstrating integrity:&nbsp;You act in line with our vision and values. &nbsp;</li></ul>

Budgeting and Reporting Coordinator

&nbsp;The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009.&nbsp; With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.
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Danish Refugee Council

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Danish Refugee Council Jobs and Vacancies in Ethiopia | Ethiojobs.

Danish Refugee Council Jobs and Vacancies in Ethiopia | Ethiojobs.