JOB PURPOSE: Under supervision, and according to established policies and procedures, is responsible for the purchase requisition, storage, issuance and control of machine equipment, parts and accessories. Incumbents in this job are required to possess specialized skill and detailed knowledge in handling a variety of spare parts.
Key Responsibilities Responsible for maintaining an orderly and rational storage system, continuous updating of spare parts, material and consumable stores
Responsible for receiving spare part store. Making sure received parts are labeled correctly and placed in their designated area in storage rooms as soon as possible and that same is marked accordingly to its store location
All received parts to be controlled against purchase order and signed out. Inquire about missing or wrong deliveries to AFP purchasing department
Conduct actual inventory control of selected spare parts groups. Stock control according to the scheduled work-orders. These work-orders must not be overdue Take inventory of the materials periodically and report if there is any discrepancy. Monthly report on progress of component/spare parts inventory in percentages must be submitted to the Maintenance manager and Warehouse and Distribution manager
ERP System to be kept up to date at all times on the spare parts and purchasing side. Update new prices, delivery time and vendors as the information is available.
Responsible to maintain the integrity of the stores and the accuracy of inventory, quantity and location thus the stores must never be left unattended
Must be familiar with the Safety and Environmental Protection Policy; including responsibilities in safety organization according to the Emergency Plan and carry out the policies and procedures appropriate for his/her position.
Prepare specifications for supplies by studying catalogs, manuals, vendor consulting and online resources Conducts and maintains inventory and property control of all items Maintains a parts catalog system listing essential nomenclature about such parts by manual and data information systems
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Raise purchase request to buy the required quantity. Liaise with purchase to make sure that the ordered quantity is received on time. Receive items only after checking the required documents which includes purchase, delivery order and invoice. Make sure the received items are in line with the Purchase Order description and check the packing list for the imported items Display all the received goods on the inspection table for the requestor to come and inspect the item and approve prior to raising GRN and shifting it to the storage racks/cabinets Update the system which includes all receipt details, location of the item, item code etc. Make sure that all issuance request are approved by the concerned section head and be updated in the system after the final approval Maintain records of orders and the amount, kind and location of parts and supplies on hand using manual and computerized inventory system Manage spare and replacement parts for vehicles, machinery and equipment in the store Prepare and submit the report to the Warehouse & Distribution Manager on the status of parts and equipment’s on daily, weekly, monthly and as required in company’s standard.
Maintain cleanliness in line with the standard of company’s SHE policy.
Measuring and reporting the effectiveness of the department activities.
Continuously improve store operations
Manage the KPI sheet daily
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