Project Number and Name: 2014-08 Ethiopia: Supporting the Ministry of Mines Project (SUMM)
Core tasks
Planning
Contribute at all stages of SUMM project planning cycle (June-July), develop ideas to implement yearly activities (WBS) and participate in implementation of SUMM Annual Workplan
Identify and support development of linkages between SUMM Partners (directorates) and SUMM Annual Work/Action plans
Be a point of contact to provide comprehensive support to allocated SUMM Partners
Coordinate and facilitate yearly planning with each respective SUMM partners (as per SUMM Annual Workplan), ensure use of available planning and M&E tools and templates (especially: Activity Planning and Reporting Sheet, Activity Summary templates)
Guide, set deadlines and follow-up planning of progress and completion of all activities with respective SUMM partners’ focus person(s) or team leader(s)/member(s)
Process and contribute to evaluation/selection with SUMM Management Team for any annually planned and unplanned proposals submitted by SUMM Partners
Monitoring and Evaluation
Monitor implementation of annual targets and related output level indicators
Coordinate design and administration of evaluations for all capacity development activities (training, workshops, study missions) conducted with/for respective SUMM Partners
Provide support in data collection to measure immediate, intermediate and ultimate outcomes indicators on a semi-annual and annual basis, and to respond to ad hoc needs
Report monthly on all capacity development activities conducted with respective SUMM Partner
Contribute to SUMM reporting cycle (quarterly, bi-annual, 9 months and annual reporting) by providing updates and detailed descriptions for a) WBS/activities implementation progress, b) Delivery of expected results and outputs, c) Lessons learned and d) Recommendations
Coordinate, facilitate and/or complete respective SUMM Partners WBS activity progress reports using available tools and templates
Monitor budget allocation and coordinate expenditures for the implementation of all respective activities (WBS) with SUMM Partners
Organize, monitor, compile and verify all expenses and related claims for all respective SUMM Partners WBS/activities
Support SUMM Partners in the operationalization and institutionalization of capacity building, planning, monitoring and evaluation processes/ tools/ instruments
Knowledge Management, Sharing and Communication
Update and archive all respective WBS related inputs and outputs (planning, materials, plans, reports, evaluations, expert’s recruitment contracts, etc.), both incomplete and complete versions on the mandatory SUMM Office cloud-based storage system
Update SUMM Knowledge Management and Communications Officer on upcoming and completed activities among respective SUMM Partners and collaborate to create innovative ways to share relevant information
Recruitment and Management of Consultants and Resource persons
In collaboration with respective SUMM Partners, identify needs for mobilization and recruitment of relevant and applicable local, international experts or resource persons at activities (WBS) and SUMM annual planning stages
Coordinate and complete design of Terms of Reference and Contracts according to CIRDI and SUMM recruitment process and procedures
Monitor and report on assignment delivery progress, control quality of all technical work carried through and delivered by consultants and resource persons
Prepare and submit instructions to SUMM logistics officer and supervise delivery all logistics related to visits, field work, consultations, workshop and/or training organization, as needed and required by the consultants and resource persons
Procurement
Collaborate closely with SUMM procurement/logistics officer during purchasing, delivery and installment of any procurement related to the implementation of respective SUMM Partners activities (WBS)
Partnership Development
Work closely with key persons among SUMM Partners to build mutual understanding and exchange on objectives between SUMM, the Ministry and the GSE
Update SUMM Management Team on official and informal feedback and comments on SUMM interventions and collaboration with Partners
Provide suggestion on manners and possibilities to enhance mutual partnership taking into consideration changes in situational context
Team Collaboration
Work in collaboration of other SUMM Project Officers, create linkages between all WBS/activities
Work in collaboration with SUMM Partners to create synergies, improve mutual collaboration between SUMM Partners
Technical tasks
In charge on implementation of all WBS on the following themes (mainly WBS under the Immediate Outcomes 1200):
Environmental and social impacts
Community Development
Occupational Health and Safety
Conflict resolution
Supervision
Received
Report directly to Deputy Director on core tasks and technical tasks
Receive technical advice and mentoring from Technical Manager based in CIRDI Central
Work in consultation with Senior Program Officer when budgeting WBS
Work in consultation with Finance Operations Officer when collecting receipts and other financial documents
Given
Provide and manage detailed requests to Project Logistics/Procurement Officer and Project Assistant and other support staff for smooth collaboration in delivery of project activities
Job Requirement
Background in Environmental Management
Background in Community Development
Experience in Occupational Health and Safety
Strategic thinking
Strong work ethics and professionalism
Strong planning and analytical skills
Budget management
Good mentoring skills
Good communication skills
Solution-oriented
Flexibility and capacity to work and adjust in changing situations
Integrity and Perseverance
Teamwork
Efficient self and time management
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Proficient in task and information management tools (Basecamp 3, DropBox)
Proficient in English and Amharic (written, read, spoken)