Terms of Reference for a Strategic Plan (2019-2023)
A. Introduction
The Ethiopian Bottled water & Soft drinks Manufacturing Industries Association (EBSMIA) was legally established on April 03, 2018 with 33 founding members from the sector. Its responsibility is to promote the interests and demands of its members throughout the nation as well as internationally. Currently the Association has about 54 members and is intent on making sure all actors in the sub-sector become members of the Association, and active members at that. In addition, the Ethiopian Fruits and Vegetables Processors Manufacturing Industries Association is also in the process of merging with EBSMIA which will be effective in July 2019, and the name of the Association will be changed to the Ethiopian Bottled Water, Soft drinks, Fruits & Vegetables Manufacturing Industries Association ( EBSFMIA). That is the essence of working out a strategic plan, which is to galvanize beverage producers to enlist themselves as members and play an impactful role. It is to be noted as well that the sub-sector is a growing one, with more and more investors joining in each year.
B. Broad Approaches
This 5 years strategic plan attempts to address to analyze the current and future challenges of the sub-sector and the Association, and recommend strategies to address them including specific intervention areas. The following are broad approaches to follow in the process of carrying out the work:
1. Interactive and participatory planning
This strategic plan is the first mid-term plan that jump-starts the EBSFMIA. Thus the interactive and participatory nature of the strategic planning process is very vital. The strategic plan addresses the objectives of EBSFMIA and as a mid-term plan is to be enriched by stakeholders. Without the participation of stakeholders, the plan will not be a robust instrument for action.
The participation of members in the strategic planning process will continue during the implementation. The strategic plan assigns responsibilities to different groups of members and committees of members. This process will realize the empowerment of Members in the organization and system of EBSFMIA. It is hoped that the strategic plan will serve to bring all the stakeholders on board for the realization of the objectives of EBSFMIA, while the process will also help foster a sound relationship between members and the Association.
3. Creating the Basis for Operational Plans
The 5 Years Strategic Plan will address the institutional and organizational development of the secretariat of EBSFMIA. The institutionalization of performance management between the Board of Directors and the Secretariat, and the Board of Directors and the General Assembly will be the most important transformational issues. Those from the strategic plan, the secretariat will be able to execute the following:
a. Annual Performance Planning (APP) through cascading projects from the strategic plan and the development of a guideline and training in cascading APP from strategic plan;
b. Governance and Management Procedures to institutionalize performance Management between the governance and secretariat structure; and
c. The revision of organization and system manuals in line with the decentralized and empowered structure as a result of the transition towards performance management
In the bid to accomplishing its aim, the consultant is expected to use generally accepted methodology for strategic plan with all the necessary steps to building a strategic plan in place. In particular, analysis of stakeholders' expectations, strategic triangle and SWOT are mandatory to making the strategic plan professionally-made and responsive enough.
C. Aim
This assignment, first and foremost, aims at assessing the internal management and control of EBSFMIA, the performance of the Association so far in the context of mission bestowed upon it. The ultimate objective is work out a strategic plan for the next five years for the Association (2019-2023).
D. The assignment (Deliverable)
Assignment period will be 45 Days. This assignment has critical phases and processes that a consultant should observe:
a. Inception Report
An inception report comprising of detailed approaches to follow, a detailed task list and a timeline for accomplishment of different tasks will be submitted by the winning consultant within the first two weeks of signing of a contract.
b. First Draft Report
The winning consultant will submit first draft of the strategic plan using the methodologies and approaches agreed upon subsequent to the approval of the inception report within 45 days of the presentation of the inception report.
c. Final Draft Report
There will be stakeholders’ validation workshop to evaluate and give critical inputs to the strategic plan. Upon listening, registering and, accordingly, amending the first draft proposal, the winning consultant will submit a final report which the Secretariat and Board of the association will be able to validate for comprehensiveness and incorporation of comments before the study is judged to be a final Report.
E. Documents for Submission
The bidding consultants are required to submit the following documents in response to the bidding call put out in a national newspaper:
a. Technical Proposal, which includes description of appreciation of the TOR, Methodology, Detailed Tasks, List and Credentials of Consultant’s Team, Attestation Documents earned by the consultant.
b. Financial Proposal with a breakdown of consulting cost, including daily rates, fixed costs, and periods of payments etc.
The consultant MUST be a duly licensed management consultant, whose license is renewed for the current year, and based in Ethiopia.
Experience and Educational Background
The experience of the consultant in two areas will be valued highly:
a. Experience working with civil societies or private sector in Ethiopia.
b. Experience of carrying out strategic plans in the past or at least commissioning a strategic plan as a client with active participation of evaluating such a plan including final approval.
c. Working Experience of 10 Years.
d. Educational background in management, Business administration, Economics and Related Fields with a Degree and above.
Let Employers Find You
Upload/Update Your CVFeatured Jobs