About CRS: “Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partner’s people of all faiths and secular traditions who share our values and our commitment to serving those in need.”
In Ethiopia, CRS has a long and rich history of providing emergency relief and development assistance to the people of Ethiopia since 1958. At present, CRS/Ethiopia implements multiple projects through different partner organizations. CRS/Ethiopia has a highly diverse portfolio ranging from very large food-supported emergency response to cutting edge development programs. The current CRS/Ethiopia budget stands at $100 million with funding from the U.S. Government, UN agencies, private foundations, individual donors, and CRS private funds.
CRS strictly adheres to its Policy on Protection of Children and Vulnerable Adults among its staff, consultants, volunteers, and affiliates. CRS is an equal opportunity, affirmative action employer: women, minorities and people with disabilities are encouraged to apply.
As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position;
Position Title: | Deputy Finance Manager-Sub Recipient & Capacity Building |
Duty Station: | Ethiopia/Addis Ababa |
Employment Term: | Indefinite term |
Reports to: | Finance Manager |
Required no: | One |
Application Deadline: | March 18, 2019 |
Job Summary:
The Deputy Manager Finance (Sub Recipient Compliance & Capacity Building) together with senior compliance officer and the finance officers form the core team of finance professionals involved in building the capacity of CRS partners in finance programming support work and are the key point of contact for Country Program sub recipient specific finance issues. A key responsibility of the Deputy Finance Manager is to ensure sound program financial management capacity of the Sub recipient, to support the overall coordination, leading and supervision of the program support functions in the Finance department (accounting, budget monitoring, reporting and accuracy of forecasts). DFM(SRCCB) must also ensure compliance to policies, procedures, donors’ & local government requirements. Special responsibility of DFM(SRCCB) is to ensure that CRS’ private resources and donors’ grants are properly managed and all regulations/requirements applicable to those funds are fully complied with. It is also DFM(SRCCB) duty to oversee the sub-recipient policy while ensuring that advances issued to partners are properly accounted for and liquidated within the established deadlines and the liquidation documentation is in conformity with generally accepted accounting principles and in compliance with CRS and donor requirements. The DFM(SRCCB) serves as the principal advisor to the sub recipient leadership on all matters relating to sub-recipient financial management. S/he takes a leadership role in shaping the country program’s processes and practices in the area of Subrecipient financial management.
Key /Specific Duties and Responsibilities:
Financial Management and Analysis · Ensure that the sub-recipient financial management is in compliance with CRS’ policies and procedures, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations and legal requirements. · Ensure the overall accuracy of sub-recipient financial information recorded in the sub recipient’s general ledger and reflected on the country program’s trial balance and other financial reports submitted to HQ, donors and other stakeholders. · Oversee the development and implementation of robust local financial systems and processes (e.g. grant monitoring tools, partner advances reconciliation statements and partner cash management tracking systems) as appropriate. · Ensure that all assets including cash, investments, inventories, accounts receivable, and fixed assets held by sub-recipients are accurately reflected on the trial balance. · Oversee the reconciliation of sub-recipient fixed assets’ physical counts with SunSystems records and quarterly inventory reports prepared by administration department. · Ensure sub recipient’s financial records and transactions, are adequately supported as per CRS’ Documentation Policy and Document Retention Policy with due consideration of local laws and donors’ documentation requirements. Planning & Budget Administration · In close collaboration with the Head of Programming (HOP), Head of Operations (HOOP) and other senior managers, leads in preparation and submission of an annual sub recipient monitoring plan. · Ensure that all new sub recipients are included in the assessment and monitoring plans as per the SRFM policy. · Ensure all the Sub recipient monitoring visits are conducted on time and the monitoring reports are as per the standard stipulated in the SRFMP and ensure monitoring reports are shared with Sub recipients through email. · Ensure all monitoring reports are uploaded in Gateway not later than 10 days after the completion of the monitoring.
Sub-recipients’ financial management and Capacity Building · Lead efforts towards building and strengthening the capacity of sub-recipients in the area of financial management. In liaison with the Senior Finance officer for programming and the program managers, plan and organize regular trainings and other capacity building initiatives such as exchange visits to ensure that sub-recipients acquire and maintain the skills required to manage financial resources provided by CRS and other donors. · Plan and Lead the assessment teams to regularly monitor sub-recipients’ ability to safeguard financial resources entrusted to them. · Lead CRS activities towards support of sub-recipients in design and implementation of effective internal control improvement plans. · Maintain good working relationships with sub-recipients based on mutual respect and effective communication and work closely with CR, HoOP, HOP and Program Managers to ensure coordinated and consistent partners strengthening efforts. · Oversee the management of sub-recipients advances and liquidations in accordance with the Subrecipient Financial Management Policy and the terms of the related sub-recipients agreements. · Arrange capacity building training to sub recipient based on gaps identified during the monitoring visit. · Provide capacity strengthening training to sub recipients and develop action plans for improvement of their ICS.
Treasury · Ensure sub-recipient bank accounts are managed in accordance with agency sub-recipient policy requirements. · Ensure that monthly bank reconciliations are received from sub-recipients where specific project accounts are being maintained. Reporting · Ensure sub recipient financial monitoring reports and monitoring trips are uploaded on Gateway on a timely and consistent manner. · Submit a monthly report on the status of sub recipient monitoring and ICIP plans to HoOP. Risk Management and Compliance · Lead all finance activities aimed at ensuring sub recipient adherence to the Agency’s financial policies and procedures and compliance with all donors’ financial requirements. · Actively engage with internal and external audit teams and ensure findings related to sub-recipient and grants financial management are closed within the prescribed deadlines. · Keep abreast of changes in the local legal environment, communicate the changes and ensure that CRS sub-recipients adhere to local laws that pertain to taxation and other areas of financial management. · Review the accuracy and timeliness of recording of risk accruals and reserves. · Devise a system to promptly apprise the Senior Management Team of any known or suspected instances of fraud or of ethical violations by sub-recipients. · Plan and action Internal Control assessments and corrective plans for partners with perceived or identified internal control weaknesses. Finance Personnel Management and Overall Capacity Strengthening · Participate in the recruitment, training and development of a competent pool of finance staff that can effectively discharge the mandate of finance function. · Plan, Coordinate and facilitate the orientation of accounting staff and project managers in relevant financial management practices, CRS policies and procedures and donors’ financial requirements. · Encourage teamwork and facilitate job enrichment to involve team members in activities beyond their defined job descriptions by ensuring effective delegation of duties within the finance programming function. Representation and Confidentiality · Plan and attend partner/sub-recipient meetings. · Keep all documents and information related to CRS’ program activities confidential. · Act and represent the Finance Manager in meetings as and when called upon |
· BA/BSc degree in Accounting, Financial Management or related field from recognized institution · Master Degree in Accounting, Financial Management MBA or related field from recognized institution. · ACC certification is desirable · PART II Professional Qualification (ACCA/CPA) · At least 8 years for first degree and 5 years for second degree of work experience in a busy finance environment · Strong computer skills, particularly Excel, MS Word and Access. · Knowledge of CRS finance, accounting, and budgeting policies, procedures and standards preferred. · Experience with accounting systems is preferred. · Fluency in written and spoken English; excellent written and oral communication skills. · Training and knowledge of USG Financial Management regulations. |
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Ø Competencies /Knowledge, Ability and Skill:
· Demonstrated strengths in financial management with a strong client service focus; able to work with diverse groups of people and team oriented environment · Skilled in obtaining information necessary to accomplish duties · Able to prioritize work, multi-task and meet deadlines · Problem analysis and problem resolution at functional level · Able to express technical ideas and concerns in a non-technical environment · Strong customer orientation · Able to work independently · Able to adapt and learn · Strong organization and planning skills, detail oriented · Maturity and discretion, able to work with, and maintain confidential information. |